What are the responsibilities and job description for the Contract Specialist position at Vari?
About the Company
Vari started by developing the world’s leading sit-stand desk converter to help a coworker with back pain, but now we’re so much more than a desk. We are flexible workspace solutions made simple and installed fast. We’ve shipped products to more than 120 countries, and our solutions are in 98% of Fortune 500 companies.
About the Role
The Contract Specialist will play a key role in supporting Vari’s contract administration process, ensuring accuracy, compliance, and efficiency across all customer and internal agreements. This position supports both day-to-day contract activity and strategic contract enablement initiatives that help our Sales organization leverage Vari’s portfolio of contracts and partnerships for growth.
Responsibilities
Contract Administration
- Facilitate the full contract process for standard agreements including Master Purchase Agreements (MPAs), Non-Disclosure Agreements (NDAs), and other customer or vendor contracts.
- Coordinate internal and external signature routing through approved systems and maintain organized records of all executed agreements.
- Track agreement status and follow up with stakeholders to ensure timely completion.
- Maintain a centralized library of standard contract templates and approved language.
GSA Schedule Support
- Assist with modifications to Vari’s GSA Multiple Award Schedule (MAS) contract, including product additions, deletions, and price updates.
- Prepare and submit required supporting documentation for each modification in accordance with GSA guidelines.
- Generate and review monthly GSA sales reports for accuracy and completeness prior to leadership review.
Contract Enablement
- Support leadership in developing and documenting contract strategies that align with business objectives.
- Create and maintain sales enablement materials and conduct internal trainings to educate the Sales organization on active contracts, terms, and contract utilization best practices.
- Support contract enablement activities including updates to client portal catalogs, key accounts (such as Sandia), and purchase order (PO) portal tracking to ensure visibility and contract compliance.
- Serve as a point of contact for questions regarding available contract vehicles, pricing schedules, and customer eligibility.
Data & Systems Management
- Maintain contract data and documentation within Salesforce, ensuring all related opportunities and records are up-to-date and compliant.
- Update client-facing and internal systems related to contract enablement and purchasing portals as directed.
- Assist with monthly, quarterly, and ad-hoc reporting to support leadership visibility into contract performance and compliance metrics.
Qualifications
- Bachelor’s degree in Business Administration, Legal Studies, or related field (or equivalent experience).
- 2 years of experience in contracts administration, preferably in a government or commercial sales environment.
- Familiarity with GSA MAS contract management, reporting, and modification procedures is a plus.
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Proficiency in Microsoft Excel and Salesforce (or other CRM systems).
- Excellent written and verbal communication skills.
Key Competencies
- Organization & Accuracy: Maintains thorough documentation and ensures compliance with contract requirements.
- Collaboration: Works cross-functionally with Sales, Sales Operations, and Accounting teams to support business objectives.
- Analytical Thinking: Interprets contract data and identifies areas for process improvement.
- Proactivity: Anticipates needs, identifies gaps, and takes initiative to streamline workflows.
Why Vari?
- State of the art On-site Gym, spa-like locker room, and Chair Massage Pod.
- Enhanced paternity / maternity / Adoption programs.
- 401k and profit-sharing plan.
- Personal time off / Volunteer time off.
- Team building events on and off site.
- Mentoring and career development.
- Education reimbursement.
- Wellness program and insurance premium discounts.
- At-home work set-up.
