Administrative Assistant

Vapor Armour Inc. (dba Columbia River Roofing) is looking to add a very important person to our growing company. With almost 30 years in the industry, we offer a stable, consistent work week in a friendly environment for the right person to thrive at our Clackamas warehouse office.

Summary: We are looking for an organized, detail-oriented Administrative & Accounting Assistant with hands-on bookkeeping experience to support daily administrative operations. This role will handle accounts payable and accounts receivable, record bank and credit card transactions, process expense reports; all of which to help ensure accurate, timely financial records and smooth month-end close. Additionally, this role will provide HR and payroll support.

Key Responsibilities:

• Process accounts payable: enter bills, obtain approvals, process payments, maintain vendor files and W-9s
• Manage accounts receivable: create and send invoices, apply customer payments, monitor aging, follow up on past due accounts
• Support HR with onboarding, payroll and other administrative tasks
• Assist Finance & Accounting with daily tasks or ad hoc hands-on work
• Process and review employee expenses
• Respond to internal and external accounting inquiries promptly and professionally

Qualifications:

• 2 years of bookkeeping/accounting support experience (AP/AR, reconciliations, GL)
• Proficiency with accounting software, QuickBooks preferred, and Microsoft Excel (pivot tables, VLOOKUP/similar)
• Understanding of standard accounting procedures
• High attention to detail, accuracy, and confidentiality
• Strong organizational and time management skills; ability to meet close deadlines
• Clear written and verbal communication skills

Preferred Qualifications:

• Experience with AP/expense tools (e.g., Bill.com, Expensify, Concur)
• Associate or bachelor’s degree in accounting, finance, or related field (or equivalent experience)

Desired, but not Required:

• Experience with PAYCOM payroll platform
• Managing social media accounts

Key Competencies:

• Customer service mindset (internal and external)
• Team collaboration

Work Environment and Schedule:

• Set schedule within standard business hours
• 30-40 hours per week

Benefits:

• $24 / hour DOE
• Medical, Vision and Dental benefits with employer covering 50% of the employee’s premium after 60 days
• 401k with employer match after 90 days
• Paid Time Off