Administrative Assistant

We are seeking a detail-oriented and organized Accounting Administrative Assistant to join the accounting department at our Hackensack, New Jersey office. This role will provide administrative and transactional support to the accounting team, with a strong focus on document management, payment processing, communication, and maintaining accurate financial records.

The ideal candidate will have strong organizational skills, attention to detail, professional communication abilities, and the ability to handle sensitive financial information with accuracy and discretion.

Key Responsibilities

• Scan, organize, and electronically file accounting documents and financial records.
• Respond to internal and external emails promptly and professionally.
• Coordinate and facilitate check-signing processes while ensuring all required documentation is complete and properly maintained.
• Process credit card payments accurately and securely.
• Maintain organized accounting files and records.
• Provide general administrative and clerical support to the accounting department.
• Assist with routine accounting-related administrative tasks as needed.
• Handle confidential financial information with appropriate discretion.
• Ensure accuracy and completeness of documentation and records.

Qualifications

• Prior experience in an administrative, accounting support, finance, or clerical role preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Ability to manage multiple tasks and prioritize work effectively.
• Comfortable handling confidential and financial information.
• Ability to work independently while supporting a team.
• Professional and reliable with strong follow-through.
• Ability to work on-site five days per week in Hackensack, NJ.