Entry Level Payroll Clerk

Who We Are

VANTAGE Aging is a nonprofit organization dedicated to empowering older adults — a group too often overlooked in today’s world. We provide comprehensive programs that support every aspect of life, from nutritious meal and grocery assistance to volunteer opportunities, community engagement, and job training designed to help individuals succeed in today’s workforce. Our culture is collaborative and rooted in community. At VANTAGE Aging, we believe our differences make us stronger, and we are committed to fostering a welcoming, compassionate environment where everyone can thrive.

What We Do

The Senior Community Service Employment Program (SCSEP) is the nation's oldest program to help low-income, unemployed individuals 55 receive job training and a path to employment. SCSEP is administered by the US Department of Labor. VANTAGE Aging operates SCSEP in 31 counties across Indiana and 38 counties in Ohio.

Who We’re Looking For

We are seeking a detail-oriented individual to join our team and help process timesheets and payroll data. As a member of the VANTAGE Aging team, you will support over 500 program participants throughout Ohio.

The successful candidate will be comfortable working with numbers, checking forms for accuracy, and handling a high volume of data entry with precision. You should be comfortable using modern computers, entering data into established Excel spreadsheets, and learning specialized software. Good phone skills are essential, as you will regularly call participants and site supervisors to collect missing timesheets and correct errors.

Key Responsibilities:

Data Verification and Processing

• Verify and process bi-weekly timesheets for over 500 program participants across Ohio, checking all hours, signatures, and fields for accuracy before submission.
• Input payroll data into pre-established Excel spreadsheets and run regular payroll reports within strict deadlines.
• Track bi-weekly payroll changes and check transmittals against records to catch and fix errors.

Files and Records Management

• Review digital files and database scans to ensure all participant payroll documentation is complete and correctly filed.
• Organize payroll files and data spreadsheets to help the team prepare for regular audits.
• Perform general clerical tasks, data entry, and basic tracking to keep payroll records up to date.

Communication and Support

• Place outbound calls and send emails to participants and site supervisors to track down missing or incomplete timesheets and correct errors before deadlines.
• Answer phone calls and emails from participants and site supervisors to resolve timesheet questions and explain how to fill out forms correctly.
• Pull data and fill out standard forms for employment verifications.

Requirements

• High school diploma or GED required.
• At least 1 year of general office, data entry, or basic payroll experience preferred.
• Basic proficiency in Microsoft Office 365, especially opening, updating, and saving Microsoft Excel spreadsheets.
• Strong attention to detail with the ability to review numbers, hours, and signatures for accuracy.
• Good communication and customer service skills to answer questions and make phone calls regarding timesheets.
• Ability to pass Ohio BCII and FBI background investigations upon hire.
• Ability to handle personal information confidentially and follow instructions carefully.