Quality Assurance Specialist III

Vanir is a proud minority- and woman-owned company, recognized as a national leader in program, project and construction management (PMCM) and real estate development. Since 1964, we have consistently exceeded client expectations. Ranked as a top PMCM firm by Engineering News-Record (ENR) for more than three decades, our award-winning team provides a full range of services to public and private sector clients in the aviation; healthcare; education (K-12 and higher); justice and essential services; science and technology; state and local government; transportation; water and wastewater; energy; and commercial, residential and nonprofit markets.

The Quality Assurance/Quality Control (QA/QC) Specialist III supports the QA/QC Department in various phases of implementing and monitoring Standard Operating Procedures, applying best practices, and contributing to the achievement of performance metrics. This role provides both technical and administrative support to ensure program activities align with standard operating procedures, best practices and continual improvement initiatives. Key responsibilities include assisting with compliance tracking, field observations, and documentation while also supporting day-to-day operations through word and excel processing, meeting minutes, preparation of spreadsheets and presentations, tracking timelines and responsibilities, database management, coordination with multiple departments, and providing technical assistance for special projects. The position plays a vital role in maintaining accurate records, facilitating oversight and performance assessments, and ensuring timely, high-quality project delivery.

Essential Duties & Responsibilities:

The QA/QC Specialist III provides a combination of technical and administrative support to ensure the effective implementation of quality assurance and quality control practices across the program. Under the supervision of the QA/QC Manager, the QA/QC Specialist III's responsibilities include but are not limited to:

Assist the QA/QC Department in monitoring compliance with Standard Operating Procedures (SOPs), documenting best practices, and contributing to performance metrics.
• Support team members in verifying that SOP requirements are accurately portrayed and assist in gathering required information.
• Analyze QA/QC processes to identify gaps and support corrective actions.
• Provide technical assistance for program assessments and Lessons Learned processes, including maintaining related databases.
• Perform field observation documentation, non-conformance tracking, and follow-up with departments on QA/QC administrative matters.
• Lead on-going SOPs, best practices, and performance metrics workshops.
• Ability to handle sensitive or confidential project and audit-related information with discretion.
• Demonstrates diplomacy, especially when following up on compliance issues or non-conformance documentation
• Supports the preparation of monthly, quarterly, semi-annual, and annual reports required for internal use, bond oversight, and performance audits where precision and professionalism are critical.
• Input, track, and maintain reports and logs to ensure accuracy and completeness.
• Support the organization and upkeep of QA/QC documentation, including database management and electronic filing systems.
• Help ensure all required uploaded information is tracked and kept current.
• Provide general and technical administrative support to the QA/QC Department.
• Strong interpersonal skills to interact professionally with project managers, contractors, inspectors, and other District departments.
• Create accurate and concise meeting agendas, meeting minutes, and distribute materials.
• Develop spreadsheets, presentations, and other tools to support QA/QC operations.
• Assist in coordinating QA/QC matters with project managers, design professionals, contractors, audit groups, and other District departments.
• Contribute to the preparation of materials for executive team, auditors, and other stakeholders.
• Provide support for special projects and technical assignments as directed.
• Perform other duties as assigned to ensure successful delivery of QA/QC program objectives.
• Other duties as assigned.

Minimum Qualifications:

• 5 years of Administrative support experience
• A 4-Year College Degree
• Excellent communication skills
• Organization and information management
• Experience with meeting minutes, spreadsheets, document organization, and electronic filing
• Must be proficient with Microsoft suite, and Adobe PDF
• Must have very strong organizational skills, interpersonal skills, poise, tact, and diplomacy
• Ability to work in a fast-paced environment and good multitasking skills

Preferred Qualifications:

• Quality Assurance/Quality Control experience
• Architectural and Construction background
• Audit experience

Offered rate of compensation will be based on a variety of non-discriminatory factors, including education, qualifications, experience, and geographic location. The Salary range for this position is $75,000 - $93,500.

Benefits

Vanir offers a comprehensive, competitive benefits package that includes 401(k) Savings with employer matching contributions, medical, dental, vision, health savings account (HSA) with employer contributions, life, AD&D and disability benefits, flexible spending account (FSA), voluntary benefits, Teladoc, pet insurance, paid time off, national employee assistance program (EAP) and employee referral program.

If you're interested in working for Vanir please visit our website to learn more and to apply online at www.vanir.com.

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Contact Email: careers@vanir.com

Persons with medical limitations may, with reasonable accommodations, be capable of performing the duties of this position. Such a determination must be made on an individual basis considering the person's limitations, the requirements of the position, and the company's ability to make reasonable accommodations to the person's limitations.

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