What are the responsibilities and job description for the HR Coordinator position at Vanguard Truck Centers?
Are you looking for a fulfilling career with a successful company that is growing and profitable? At Vanguard Truck Centers we invest in our people and recognize that our employees are our greatest assets. We are seeking talent that is driven with a great attitude, has a desire for success, team-oriented and are ultimate leaders.
Mission: To lead the industry in consistently meeting or exceeding our customer's expectations in the pursuit of profitable growth.
Values: To protect our integrity first
To promote ingenuity and challenge everything
To develop people
To pursue excellence
The Company: Our strength is in our people and team work.
Vanguard Truck Centers owns and operates full service commercial truck centers in the United States. Our unique footprint allows us to provide a diverse range of products and services across many industries, and across the country.
Vanguard Truck Centers is a Successful Company that is Growing and Profitable!
Employee Benefits
- Front line manager for employees to aid in benefit enrollment, questions, knowledge and guidance surrounding available benefits.
- Complete FMLA/STD/LTD paperwork and submits to appropriate agency.
Recruiting
- Recruit for open positions within the region.
- Utilize Hireology to post jobs, review candidates, set up interviews, assign background/drug screen and initiate offer letter.
Onboarding
- Initiate PAAs for new hires.
- Assist employees with electronic onboarding process.
- Complete IT Checklist for system setup, order business cards/shirts if applicable.
- Employee orientation.
- Conduct 30-day New Hire check-in to ensure effective onboarding process.
Compliance
- Maintain up-to-date information on the various work-related issues such as ADA, FMLA, OSHA, FLSA etc.
- Ensure all posters and applications are compliant as dictated by state and federal law.
- Routinely perform Compliance Audits as directed by Corporate.
- Ensure employee policies and procedures are being adhered to.
Safety
- Ensure accident reports are completed and submitted in a timely manner.
- Ensure OSHA logs are posted in February and submitted as necessary and State Workers’ Compensation Official Notices are posted each year.
- All Safety documentation and records developed as a result of safety training, meetings, accident investigations and hazard reports are filed and kept according to the Health and Safety Plan.
- Participate in Quarterly Safety Committee meetings.
- Work with Safety Leads on Safety Program compliance.
Employee Compensation
- Communicate to managers (current and new) the importance of getting correct and complete timesheets, hours, termination notices (PAAs) to HR in a timely manner, to reduce errors in payroll and ensure it meets the deadlines.
- Work closely with the Payroll Manager to keep payroll records up to date with current salaries and make sure payroll amounts are accurate.
- Monitor and approve all PTO requests and balances.
- Execute merit increase process locally.
Training
- Collaborate with Corporate to identify training opportunities.
- Consistently follow up on results of training initiatives and report to Corporate.
Employee Engagement
- Track Top 3 Focus Areas from the Job Satisfaction Survey and summarize to Department Leaders in the Region.
- Support Corporate Employee Engagement initiatives.
- Assist the GM and Branch Managers in planning and conducting either Town Halls, Department Manager Meetings or employee appreciation luncheons, tracking participation via the Employee Engagement Tracker.
Performance Management
- Participate in high priority performance reviews as needed.
- Archive all performance reviews & ensure sufficient documentation for involuntary terminations
Employee Relations
- Assist with all local HR complaints/problems, keeping Corporate HR informed of any potential exposure to lawsuit/EEOC charge.
Administrative
- Complete exit interviews
- File W/C claims & general insurance claims and report progress to Corporate HR
- Track and order office supplies.
- Process Employment Verifications.
- Notarize documents such as MCO’s, titles, Power of Attorneys, etc.
- Point of contact for Cleaning/Janitorial staff.
- Organize and prepare office for Leadership meetings, Training, Conferences etc.
- Support for Managers as needed.
- Assist with projects as needed.
Qualifications
- High school diploma or general education degree (Required)
- At least one year of related experience (required)
- Strong computer skills required, including proficiency in Excel and Outlook
- Must be detail-oriented and have great organizational skills
- Valid driver’s license
Benefits
- Competitive salary
- 401k with employer match (after 3 months of employment)
- Medical, dental, and vision insurance
- Employer paid STD and Basic life
- Optional life and LTD
- Flexible Spending Account
- PTO – Paid Time Off program
- Career Advancement Opportunities
Vanguard Truck Centers is an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.