What are the responsibilities and job description for the Operations Manager position at Vanguard Properties?
Part Time Operations Manager (Real Estate Team)
We’re Hiring: Operations Manager | The We Group at Vanguard Properties
We’re The We Group — a high-performing, heart-forward real estate team based in Petaluma — and we’re looking for someone who thrives behind the scenes making everything run seamlessly.
This is a part-time, hybrid role focused on operations, systems, and execution. If you love checklists, timelines, and being the person who catches what everyone else misses… keep reading.
What You’ll Actually Be DoingYou are the operational backbone of the team.
- Manage active buyer and seller transactions from contract to close
- Handle DocuSign, disclosures, and file management with precision
- Track timelines, deadlines, and compliance (nothing slips)
- Coordinate vendors, inspections, and appointments
- Process invoices and payments
- Keep team inbox clean, organized, and actionable
- Manage calendar scheduling and daily priorities
- Create and send daily call lists to keep agents focused
- Experience in operations, executive assistant or admin support
- Highly organized with obsessive attention to detail
- Comfortable with Google Workspace, DocuSign, Monday.com (or quick to learn)
- Strong communicator who can manage multiple moving parts
- Calm under pressure and solution-oriented
- Sonoma County local preferred
- You’ve worked on a real estate team before
- You love systems, processes, and making things more efficient
- You love to laugh!