What are the responsibilities and job description for the Office Site Administrator position at Vanderlande Logistics LLC?
Job Summary
The Office Administrator for an Operation & Maintenance (O & M) team will coordinate office administrative activities to support the daily operations for an O & M team. This position reports directly to a Site Manager and has the sole responsibility to support Site Manager and O & M team to ensure all administrative tasks are managed in a timely and efficient manner. Duties and responsibilities may evolve based on business needs and operational priorities. Employees may be asked to perform other job-related duties as assigned that are reasonably within the scope of the role.
Office Administrator Duties and Responsibilities
- Maintaining employee schedules to satisfy contract obligations
- Managing employee timesheets / timeclock
- Scheduling, recording and tracking employee PSL / PTO
- Assisting the main office with monthly billing and invoicing when needed (Site Specific)
- New employee onboarding / offboarding including all new employee training
- Maintaining all employee training records
- Badging signatory responsibilities including appointments, documentation, background checks, SIDA training and renewals.
- Maintaining and updating all site SharePoint files on a regular basis including employee performance, employee contacts, KPI spreadsheets, training spreadsheets, site fact sheets and site-specific documentation
- Assisting employees with Vanderlande network and intranet access.
- Gathering KPI data from the sites CRO and updating all records for weekly, monthly and annual reporting
- Maintaining all state and organization required postings throughout all office, shop and break areas.
- Maintaining and ordering all office supplies and equipment
- Maintaining and ordering all employee PPE and safety equipment at the direction of the site manager
- Coordinating all site events including holidays and employee appreciation
- Management of employee parking
- Keeping up with Vanderlande policies and procedures and updating all employees when necessary
- Managing site vehicles including registration, inspections as well as airport ramp access credentials
- May need to assist with parts ordering and invoicing.
Required Skills / Abilities
- Excellent verbal and written communication
- Excellent organization and attention to detail
- Excellent time management skills, ability to meet short deadlines
- Strong supervisory and leadership skills
- Ability to function in fast-paced and at times stressful environment
- Ability to operate within a complex organizational structure
- Proficient with Microsoft Office Suite or related software
Education and Experience:
- High school diploma or equivalent required; Associate degree in office administration or related field preferred
- At least three years of administrative and clerical experience
- Experience working in non-standard office environment
Physical Requirements:
- Lifting up to 25 pounds
- Prolonged periods sitting at desk and working on a computer
- Moderate walking
Benefits: As an employee of Vanderlande Logistics, benefits start on day one and include:
- The starting pay rate for this position is $24.14 The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications and premium geographic location.
- Professional development and tuition reimbursement
- Matching 401(k)
- Paid time off/company holidays
Design your future with us! Apply today and join Team Vanderlande.
Salary : $24