What are the responsibilities and job description for the Director of Board Affairs position at Vanderbilt University?
Position Summary:
Vanderbilt University seeks a Director of Board Affairs to the Board of Trust. This is a position of trust and will report to the Secretary to the Board of Trust and will collaborate with colleagues across campus, university leadership, and trustees.
About the Work Unit:
The Office of the Chancellor at Vanderbilt University is responsible for the management and business operations to support the work of the Chancellor in executing the mission of Vanderbilt University. Each team member plays an integral role in executing the strategic initiatives and outreach that drive the University forward. The team works alongside the Chancellor and Vice Chancellors in the planning and operations of Vanderbilt University and its affiliates including the Vanderbilt University Medical Center as well as coordinating with the Board of Trust on complex and cross-institutional issues.
Key Functions and Expected Performance:
• Partners with the Secretary to the Board of Trust to develop all board, committee, and other programmatic agendas, materials, and schedules. Collaborates with colleagues and leadership to create and/or coordinate agenda materials and facilitate communication in support of the board.
• Manages the governance processes of the board, often conducting research and making recommendations on various requests and emergent issues. Drafts official board documents, often in collaboration with OGC and other colleagues.
• Manages the minutes drafting, review and finalization process to ensure consistency and governance requirements are achieved.
• Manages the permanent record and records related to board governance, including the preparation and maintenance of board archival material. Ensures timely and appropriate documentation and communication of board decisions and other relevant actions.
• Partners with the Secretary to the Board to manage the review and feedback on board materials with senior leadership.
• Serves as the liaison and a resource for the staff in leadership offices that support board committees and functions.
• Oversees planning for board meetings and production schedule.
• Other projects and duties as assigned by the secretary to the board.
Supervisory Relationships:
This position does not have supervisory responsibility; this position reports administratively and functionally to the Secretary to the Board of Trust.
Education and Certifications
• A bachelor’s degree from an accredited institution of higher education or equivalent experience is necessary.
• Advanced degree (Master's, JD, or equivalent) preferred.
Experience and Skills:
• A minimum of five years in a high-level administrative position in higher education, government, or business setting, with a proven record of effective communication and project management.
• Superior organizational skills, verbal and written communication skills, and the ability to articulate, summarize, and present information to various and diverse audiences.
• Experience supporting C-suite executives.
• Exceptional judgment and decision-making skills; demonstrated ability to appropriately handle and manage sensitive and confidential information.
• Ability to think strategically to manage multiple projects and deliverables with changing priorities and strict deadlines.
• Willing to work in a collaborative, team-based environment.