Coordinator - Enrollment and Transition, Student Services

Position Summary:

This is responsible for assisting with the overall function of prospective student-athlete recruitment, admissions processes, initial eligibility, orientations, and Bridge programming while also ensuring that coaches, new student-athletes, and their families receive comprehensive communication about student-athletes’ transition to Vanderbilt. Additionally, this position will hold responsibilities in Student Services and will support their assigned team(s) in all areas of academics.

Key Functions and Expected Performance:

Enrollment and Transitions responsibilities:

1. Serve as the main point of contact for multiple teams in all recruitment, enrollment, and transitions operations

2. Manage any necessary initial academic assessments, Admissions processes, and monitor progress in Slate for all assigned teams. This process applies to all incoming freshmen and incoming undergraduate student-athletes

3. Assist with the graduate level transition process by providing information to the student-athlete about the departments’ admissions process for all assigned teams and serve as the liaison for those graduate programs through the admissions process

4. Assist current student-athletes who will be continuing to a graduate program with applying and transitioning to their new program for all assigned teams

5. Assist with Initial Eligibility Process by tracking student-athlete progress, communicating with coaches, and working closely with the NCAA Eligibility Center and Athletics Compliance 

6. Assist coaching staffs of assigned teams with on-campus recruiting process by coordinating and executing presentations and meetings with recruits and families and leading campus tours as requested

7. Serve as the liaison to various university campus offices such as University Admissions, Residential Colleges, University Registrar’s Office, Vanderbilt University Dean’s Offices, and various Graduate Programs

8. Assist with new student programing at all entry points (Fall, Spring, Summer) including Ingram Center Bridge Programming, Family-focused orientation, and Student-Athlete move-in operations

Student Services Responsibilities: 

1. Has opportunity to serve as the student services coordinator for multiple Olympic sports teams and support the current student-athletes in all things related to their academic journey

2. Responsible for monitoring academic progress and providing academic counseling and support services as needed

   1. Meet regularly with assigned caseload, including weekly meetings with first-year student-athletes as well as those in danger of not meeting good academic standing 
   2. Report academic progress to coaches and sport administrators
   3. Check classes for attendance

3. Assist in tracking student-athletes’ compliance with NCAA academic eligibility and progress towards Vanderbilt University degree requirements

4. Alert professors and/or deans to absences due to university-sanctioned travel to athletic events, medical procedures or illnesses, deaths in the family or other extenuating circumstances that may constitute a missed class

5. Monitor evening study halls as assigned

6. Comply with all NCAA and SEC rules and regulations

   1. Work in conjunction with the department’s compliance office to stay current on all rules and regulations to ensure we are operating with the highest level of integrity

       

7. Collaborate on efforts associated with the goals of Ingram Center for Student-Athlete Success

8. Other duties as assigned by the Assistant Athletic Director 

Supervisory Relationships:

This position does not have direct supervisory responsibility. Administratively, this position reports to the Assistant AD for Enrollment and Transitions. Functionally, this position has a dual report to the Assistant AD for Enrollment and Transitions and Assistant AD for Student Services.

 Education and Certifications:

• A Bachelor’s degree is necessary.

• A Master’s Degree is preferred.

Experience and Skills:

• Previous experience with athletic compliance and/or admission processes is preferred.

• Previous experience with Division I academic counseling is preferred.

• Organized, detail-oriented, and the ability to work in a fast-paced environment with minimal supervision is necessary.

• Knowledge of NCAA and SEC rules and regulations is necessary.