Admissions and Enrollment Coordinators

Position Summary:

The Admissions and Enrollment Coordinator is part of the Office of Graduate and Professional

Admission in the Peabody College of education and human development at Vanderbilt

University and is an individual contributor responsible for supporting efforts to attract, recruit,

and enroll top candidates for all campus and online programs and other non-degree certificates

and micro credential. This position reports to the Senior Director of Strategic Enrollment

Management

About the Work Unit:

The Office of Graduate and Professional Admissions collaborates with colleagues in the Dean’s

office, faculty, campus partners, and external stakeholders to expand Peabody’s impact and

reach. The office’s primary goal is to recruit and support the enrollment of well-qualified students

and learners for degree programs and lifelong professional education and credential offerings.

Key Functions and Expected Performance:

• Personalized Admissions Support: Provide individualized guidance and support to

prospective students throughout the admissions process, addressing questions

and concerns to facilitate informed decision-making.

• Networking and Outreach: Present at partner organizations, graduate school fairs

and undergraduate classrooms on Peabody’s portfolio. Communicate consistently

and meaningfully with students via phone, email, and SMS as needed for proper

funnel management. Travel if necessary.

• Admissions Communications and Campaign Execution: Execute prospective

student, applicant, admitted student, and enrollment communications in Slate and

other approved platforms in alignment with Peabody’s admissions communications

strategy. Use approved templates, messaging, and brand standards to ensure

students receive accurate, consistent, and student-centered information

throughout the enrollment lifecycle. Share student feedback and recurring

questions to help inform future communications and outreach efforts.

• Event Coordination: Assist in the planning and execution of recruitment events,

online and in-person information sessions, and outreach activities aimed at

engaging prospective students and promoting the advantages of Peabody programs.

Application Review Support: Thoroughly assess student applications, facilitate

interviews, and engage with faculty to ensure the timely and accurate

determination of admissions decisions that align with institutional objectives and priorities.

• Data Analysis and Reporting: Literacy with recruitment metrics and data that

assesses the effectiveness of recruitment strategies.

• Performance Measurement: Collaborate with the Sr. Director of Strategic

Enrollment Management to develop Objectives and Key Results (OKRs) related to

recruitment efforts, analyzing data to measure effectiveness and inform continuous

improvement strategies.

• Candidate Tracking & System Management: Maintain accurate and current

records of all candidate interactions while leveraging Vanderbilt’s systems and

tools to streamline and support recruiting processes.

• Internal Collaboration: Partner with all areas of Peabody and Vanderbilt to

collaborate on cohesive outreach campaigns, informational sessions, and events

that effectively engage early career professionals.

• Institutional Knowledge: Maintain a thorough understanding of the university's

academic offerings, admission requirements, and financial aid options to

effectively advise students on their options. 

Supervisory Relationships:

• This role does not entail direct supervisory responsibilities for full-time or part-time

staff members. This position reports directly to the Sr. Director of Strategic

Enrollment Management.

Education and Certifications

• Bachelor’s degree from an accredited institution of higher education is required.

• A master’s degree from an accredited institution in higher education

administration, business, public policy, or related field is preferred.       

Experience and Skills:

• Experience: 2-3 years of experience in higher education admissions and

enrollment experience or equivalent.

• Technologies: Experience using Slate is preferred. An aptitude for learning quickly

is required.

• Skills: Strong communication and interpersonal skills, with the ability to engage

diverse audiences effectively. Exceptional organizational and project management

abilities are essential. Ability to provide excellent customer service. Strong sales

skills and time management are needed to handle the multiple tasks placed upon

the position.

• Analytical Skills: Experience in utilizing data-driven approaches for decision making

and strategy development.