Division Administrator

Division Administrator

• 2114108

Division Administrator

Job Summary

The Division of Geriatric Medicine is seeking a Division Administrator to serve as an integral part of the leadership team to support the Faculty and growing Division.

This position will assist the Director of the Division by directing the operational, fiscal, and human resource activities of the division with the goal of providing an efficient and effective environment in which the faculty and staff can accomplish their work. The Division Administrator will have direct supervision of the administrative team, and will partner with diverse stakeholders including faculty, staff, and Medical Center leadership.

Position Highlights:

• Opportunity to partner with leadership team of internationally known physician scientists and physicians.
• Position will serve a dynamic Division poised for substantial growth in a complex environment.
• Will support nationally and internationally recognized programs in patient care, research, and education.

Department Summary:

The Division of Geriatric Medicine at Vanderbilt is dedicated to promoting healthy aging through patient care, medical education, and research. As your body ages, your health care needs change. It's important to work with a physician who has special training in keeping older adults healthy. However, Geriatric Medicine is not just for the frail and elderly. In fact, our doctors specialize in helping active "middle-aged adults" transition gracefully into their 60's and keeping you healthy throughout your senior years.

Mission and Vision

Our mission is to provide innovative and exceptional geriatric clinical care to residents of Middle Tennessee and surrounding areas; support innovative research in basic and translational aspects of aging biology; establish approaches to maintain the health of older individuals in a manner that can be disseminated to other healthcare providers, and provide outstanding training in geriatric medicine for medical students, residents, fellows, and other health professionals.

We believe there is a pressing need to reinvent how we care for older adults and to address the training of our health professionals today in order to help shape tomorrow, and we want to be at the forefront of these changes.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

• US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children’s Hospital at Vanderbilt named as one of the Best Children’s Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

• Healthcare’s Most Wired: Among the nation’s 100 “most-wired” hospitals and health systems for its efforts in innovative medical technology.

• Becker’s Hospital Review: named as one of the “100 Great Hospitals in America”, in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

• The Leapfrog Group: One of only 10 children’s hospitals in the to be named at Leapfrog Top Hospital.

• American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

• Magnet Recognition Program: Received our third consecutive Magnet designations.

• National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

• Human Rights Campaign Healthcare Equality Index: 6th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

Key Functions and Expected Performances:

• Serve as a member of the departmental administrative team
  • Attend meetings and interact with other departments as requested by the department chairman and/or departmental administrator.
  • Resolve problems directly, or in consultation with department chairman/administrator concerning staffing, utilization of facilities, equipment, and funds
• Provide sound personnel and payroll administration
  • Ensure internal salary equity within the department.
  • Maintain confidential personnel records for professional and non-professional staff.
  • Make staffing recommendations, interview, and screen applicants for hiring.
  • Train in departmental systems and procedures.
  • Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary.
• Analyze and develop the annual departmental budget
  • Recommend distribution and allocation of general department resources
  • Review grant preparation for compliance with restrictions.
  • Authorize, approve, and sign purchase and equipment requisitions, travel, and entertainment expenses, etc.
  • Monitor collections and expenditures against budgets and grants; analyze requisitions for conformance to budget and compliance with specific requirements and restrictions.
• Manage and coordinate administrative and support functions within the division and the department
  • Develop and interpret policies and procedures for administrative staff
  • Assure that all policies are in conformance with University guidelines
  • Prepare reports for management review
  
  

REQUIRED:

Bachelor’s degree and 3 years of experience or the equivalent.

Master's degree and management experience in a health care or academic medical center setting is strongly preferred.

Physical Requirements/Strengths needed & Physical Demands:

Movement

• Occasional: Sitting: Remaining in seated position
• Occasional: Standing: Remaining on one's feet without moving.
• Occasional: Walking: Moving about on foot.
• Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
• Occasional: Push/Pull: Exerting force to move objects away from or toward.
• Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
• Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
• Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.

• Occasional: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.
• Frequent: Noise: May include exposure to occupational noise levels which equal or exceed an 8-hr time-weighted average of 85 decibels, requiring enrollment in VUMC's Hearing Conservation Program which includes training, use of hearing protection, and periodic audiometry.
• Continuous: Communication: Expressing or exchanging written/verbal/electronic information.