Treasury Specialist - Wire Reconciliation

At Vanderbilt Mortgage, we believe homeownership makes lives better. For over 50 years, we’ve been committed to making homeownership more attainable for families across the country by providing mortgage solutions that unlock the freedom of home. As a national housing lender, we specialize in financing new and pre-owned manufactured and modular homes. With a diverse range of loan products, a reputation for world-class customer service and a coast-to-coast presence, Vanderbilt continues to be a leader in the industry. Our strength is our people—which is why we prioritize investing in our Team Members through opportunities for growth, a healthy work-life balance, and meaningful recognition of their contributions. Whether just starting out or bringing years of experience, Vanderbilt empowers our Team Members with the tools and training to build a successful career and reach their full potential.

POSITION TITLE: Treasury Specialist – Wire Recs (Non – LO – No Consumer Contact)

JOB STATUS: Full-Time/Salary

DEPARTMENT: Accounting & Finance

REPORTS TO: Accounting Supervisor - Treasury

TRAVEL REQUIRED: None

WORK SCHEDULE: Hybrid- 2 days in the office/ 3 days remote

Pay: The expected hiring range for this position is from $24.51 to $30.64 plus additional bonus opportunity. The stated hiring range is based on experience, qualifications, and other relevant factors. Final compensation decisions will take into account a variety of considerations, including individual skills, internal equity, and organizational needs.

Job Summary

The Treasury Specialist is responsible for overseeing daily cash processes, corporate cash transfers, and Automated Clearing House (ACH) control processes. This position reports to the Accounting Supervisory – Treasury and tracks account balances, submits remittances, performs audits, and ensures accurate daily cash transfers. Additionally, the Treasury Specialist reconciles bank accounts, assists with accounting reconciliations, validates wire instructions, collaborates with Treasury Analysts on wire transfers, manages various journal entries, Silverton suppliers and closing calendar, ensuring loan closings proceed smoothly. The Treasury Specialist maintains communication with Corporate Treasury, Vendor Relations, and closing attorneys to facilitate financial transactions and updates supplier information as needed.

Job Functions

• Daily Cash Process
• Determines account balances and remits payments for Housing & Urban Development, Loan Restructuring, Construction Permanent Appraisals, Rate Locks, Federal & Government National Mortgage Associations (FNMA & GNMA), Federal Home Loan Mortgage Corporation (FHLMC), Oakwood, Associates, Access, and First Merit, & Louisiana Mortgage Claims.
• Completes additional cash adjustments provided by Investor Reporting Group.
• Tracks Silverton and State escrow balances and submits corresponding Automated Clearing House (ACH) payments.
• Performs daily and weekly audits on accounts to ensure balances are accurate.
• Makes corresponding wire and ACH payments to investors & submits daily journal entries.
• Communicates with Corporate Treasury to notify of transfer amounts needed to complete daily cash transfers.
• Submits the Daily Cash journal entry in accounting system for transfers.
• Silverton Wires & Closing Calendar
• Reviews Silverton loans in Loan Origination System (LOS) to confirm wire information provided for loan closings is acceptable.
• Verifies the accuracy of wiring information by cross-referencing the confirmed attorney list.
• Ensures recent verification with closing attorneys.
• Initiates re-verification calls if necessary.
• Updates Accounting System with the verified wiring details corresponding to upcoming transactions.
• Maintains a comprehensive closing calendar log to guarantee Silverton suppliers are active, ensuring timely execution of loan closings as scheduled.
• Collaborates with Treasury Analysts and Silverton Mortgage team to address and resolve any flowback issues encountered within the Accounting System.
• Wire Transfers
• Conducts thorough reviews of wire transfer requests from Silverton and VMF to ensure accuracy, completeness, and compliance with company policies and regulatory requirements.
• Maintains comprehensive documentation of wire transfer transactions, including supporting records, approvals, and audit trails, for compliance and audit purposes.
• Assesses the appropriateness and legitimacy of the transaction purpose to mitigate fraud risks and prevent financial losses.
• Reviews Restricted Lockbox accounts for customer payments received and initiates ACH requests to move funds into the primary financial institution.
• Completes journal entries for returned wires, incoming funds, pair-offs, land remarketing wires, and asset-backed securities.
• Collaboration with Vendor Relations
• Determines when existing supplier profiles need to be updated or new supplier profiles, including closing attorneys, need to be established in the Accounting System in preparation for forthcoming Silverton loan closings.
• Sends appropriate information to Vendor Relations department to update or create supplier profiles.
• Updates supplier records in Oracle once new set-up request or recertifications have been completed.
• Other duties as assigned
  
  

This job description is not an exhaustive list of all the functions that a team member and other duties may be assigned.

Qualifications

• High School diploma or equivalent required, college preferred.
• 1-2 years’ experience in banking, finance, or accounting a plus
• Strong analytical skills to gather accurate data, analyze root causes, and make informed decisions.
• Effective communication to clearly communicate with all levels of management.
• Proficiency in Microsoft Office, with emphasis on Excel, for efficient data analysis.
• Meticulous attention to detail and organizational skills.
• Team player, able to collaborate effectively within a team environment, as well as work independently when needed.
• Self-motivated, demonstrating initiative and drive to achieve goals.
• Quality-oriented, prioritizing excellence and accuracy in work.
• Willingness to learn, showing eagerness to acquire new knowledge and skills.
• Hard-working and assertive, exhibiting persistence and determination.
• Experience with Oracle a plus.
  
  

Physical Demands

• Must be able to remain in a stationary position 75% of the time.
• Will be operating a computer and other office productivity machinery, such as a telephone, calculator, copy machine, and computer printer.
• Must be comfortable with various forms of communication including but not limited to email, Teams, over the phone, and Zoom.
• Must be able to exchange accurate information at all times.
• Will work in a state-of-the-art indoor temperature controlled, sealed window office environment.
  
  

Benefits

• Medical and Dental Plan with Prescription Coverage and Vision.
• Competitive benefits including 401(K) includes 100% company match of the first 4%.
• Paid time off days (PTO), maternity/paternity leave, and holidays.
• Community involvement including Volunteer Paid Time Off (VTO).
• Tuition Assistance for your first degree
• Enjoy coming “home” to our brand new, state-of-the-art Home Office equipped with onsite fitness facility with full gym, workout classes, volleyball and basketball courts, ping-pong, disc golf course, and onsite restaurant.
• Wellness programs that focus on emotional, social, spiritual, intellectual, environmental, physical, and financial well-being.
• Collaborative and energetic work environment.
• Professional development and promotional opportunities.
• Competitive bonus programs.
  
  

Vanderbilt Mortgage and Finance, Inc. is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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