What are the responsibilities and job description for the Receptionist position at Vance County School District - NC?
GENERAL STATEMENT OF JOB
Under general supervision, performs a variety of technical and clerical tasks in assisting a teacher. Employee may perform a wide range of tasks in order to support the efforts of the lead teacher, meet the needs of all students, and ensure the provision of quality instruction for all students. Employee provides one-on-one assistance with academics and behavioral problems and may lead small group activities. Employee assists lead teacher with general housekeeping and clerical duties. Reports to a Principal and/or lead teacher.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
The Office Receptionist of Dabney Elementary School is a very important and vital position. An atmosphere that is pleasant, warm, inviting, and caring must always be maintained. Efforts must be made to keep the office areas neat and attractive. In one’s efforts to be the best in this position, the following responsibilities must be carried out:
- Greet parents, visitors, and students in the reception area.
- Sign in students each morning and make sure they are properly signed out at the end of the day.
- Answer the phone and direct the call as needed.
- Reception area coverage should be maintained at all times.
- Make sure that all mail and messages are in staff mailboxes in the morning. Messages and mail for the administrators need to be placed in their mailboxes as soon as possible.
- Enroll new students. Keep documentation and follow-up information on requests.
- Receive and maintain cumulative folders and information as they come in..
- Cumulative records check for the end of the year. Randomly check cumulative records prior to the teachers’ end of year check.
- Make service calls for office equipment and make sure all copier supplies are in stock.
ADDITIONAL JOB FUNCTIONS
Participates in staff development workshops. Performs other related work as required.
MINIMUM TRAINING AND EXPERIENCE
High School diploma and a minimum of 48 hours of college level coursework. A minimum GPA of 2.0 is required.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Must be able to use a variety of equipment and classroom tools such as computers, copiers, typewriters, calculators, pencils, scissors, equipment for children with special needs, etc. Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Due to amount of time spent standing and/or walking, physical requirements are consistent with those for Light Work.
Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people or things.
Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments and/or directions from superiors.
Language Ability: Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc. Requires the ability to prepare correspondence, simple reports, forms, instructional materials, etc., using prescribed format.
Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures,
to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; and to utilize decimals and percentages.
Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.
Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment.
Manual Dexterity: Requires the ability to handle a variety of office machines, etc. Must have minimal levels of eye/hand/foot coordination.
Color Discrimination: Requires the ability to differentiate between colors and shades of color.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.
Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.
KNOWLEDGE, SKILLS AND ABILITIES
General knowledge of activities performed by lead teacher. General knowledge of daily routines of the classroom.
General knowledge of student handbook rules.
General knowledge of procedures to follow in the event of an emergency.
General knowledge of the principles of organization and administration.
Some knowledge of the curriculum for the grade.
Ability to constantly monitor the safety and well-being of students, particularly when student is participating in an inclusive activity.
Ability to motivate students.
Ability to maintain a clean and orderly environment. Ability to perform general clerical duties.
Ability to maintain order and discipline in a classroom. Ability to operate common office machines.
Ability to maintain basic files and records.
Ability to understand and follow oral and written instructions.
Ability to establish and maintain effective working relationships as necessitated by work assignments.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.