Executive Personal Assistant

Executive Personal Assistant – Van Wyck

Company Description

Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.

www.vanwyck.net

Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior.

www.workshopworldwide.com

Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values.

POSITION

Van Wyck & Van Wyckis seeking an Executive Personal Assistant to support our founder and creative force, Bronson van Wyck. This role is an extraordinary opportunity for a highly organized, hyper-detail-oriented individual who thrives in fast-paced, high-stakes environments—and has an eye for beauty, culture, and excellence.

As the CEO/ Founder’s right hand, you’ll manage a blend of executive and personal responsibilities with precision and grace. You’ll be essential to the rhythm of our operations, ensuring both company and principal move through the world seamlessly. From overseeing daily logistics to supporting complex event planning and creative projects, your discretion, communication skills, and intuition will help shape experiences at the highest level.

Ideal candidates are:

• Naturally stylish, culturally fluent, and deeply organized
• Skilled communicators, both in writing and in person
• Energized by the private event space, with a passion for design, fashion, and hospitality
• Unflappable under pressure and meticulous with details
• Flexible to travel as needed and comfortable navigating dynamic, social environments
  
  

RESPONSIBILITIES

• Building and managing the most important asset of our firm: our relationships with our clients, from inception and creative process through ongoing project management and execution
• Managing all aspects of events and special projects, including comprehensive event concepts, design and creative concepts, logistics, and coordination of all event elements
• Preparing all client-facing documents, such as concept memoranda, event estimates, sample presentations, floor plans, and timelines
• Overseeing the overall event budget, tracking expenses, and reconciling the budget post-event
• Handling new client inquiries and collaborating with company leadership
  
  

Benefits At Van Wyck & Van Wyck

Paid Time Off (PTO): Enjoy flexible, discretionary PTO to balance your work and personal life, with manager approval and proper coverage

Health Insurance: Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSA

One Medical and Talkspace Memberships: Complimentary memberships providing primary care and mental health support

401(k) Retirement Plan: Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company match

Cell Phone Stipend: Receive a $100 monthly phone reimbursement after three months of employment

Commuter Benefits: Take advantage of our pre-tax commuter benefits program to save on transit and parking expenses

Gym Reimbursement: Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance plan

Required Qualifications/Skills

Candidates must possess the following qualities:

• 3 years of project management experience in events
• Proficiency in Microsoft Excel and strong computer skills
• Proven passion for event production with a creative eye
• Exceptional client service skills with experience managing clients
• Curiosity, initiative, and ownership of projects and relationships
• Positive, solutions-oriented mindset with a “do-er” attitude
• Strong multitasking and organizational skills for managing large-scale projects
• Excellent verbal and written communication skills
• Detail-oriented, dependable, and highly ethical
• Professional and polished demeanor with a commitment to discretion
• Willingness to learn and uphold impeccable taste and etiquette
• Flexibility to work long hours and travel as needed
  
  

The ideal candidate will have the following qualifications:

• Previous experience working for an event production company or in an alternative, related field
• Demonstrated ability to autonomously lead events
• Previous experience in hospitality, event design, floral design, interior or architectural design and/or theater set design is a plus
• Demonstrated creative vision
• Experience in creating and reconciling event budgets
• Experience in supervising junior staff or outside team members
• Bachelor's degree from four-year college or university
• AutoCAD, PowerPoint, Adobe Suite and other presentation program skills is a plus
  
  

Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.

Powered by JazzHR

p5ADVVCRBb