Executive Assistant

Rate of Pay: 2026: $27.61 - $33.65 based on experience
JOB SUMMARY: Provide administrative services to the County Administrator Board of Commissioners and, as necessary, Executive Team (Directors of Finance and Human Resources).

ABILITIES, KNOWLEDGE, AND SKILLS:

• Excellent written and verbal communication skills.
• Strong software/technology skills including but not limited to CivicClerk, social media, webpage, Artificial Intelligence and video conferencing.
• Ability to anticipate and initiate tasks.
• Proficient using Microsoft Office and related applications.
• Excellent time management and organizational skills.
• Attention to detail.

PRINCIPLE DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Meeting Development
  • Prepare Board of Commissioner meeting packets utilizing an agenda setting software based on input from County Administrator, Board of Commissioners, Department Heads, Elected Officials, correspondence received, and issues/projects both in progress and recurring.
  • Coordinate, execute, and record all meetings for the Board of Commissioners.
  • Monitor list of Board of Commissioner appointments to outside agencies and place re-appointments/appointments on the appropriate Agendas.
  • Attend County Administrator meetings and other Executive Team member meetings as necessary.
  • Maintain the Board of Commissioners’ chambers and conference rooms.

• Administrative Assistance
  • Assist the public by answering telephone calls, receiving visitors to the County Administrator Office, and respond to inquiries, requests and concerns.
  • Assist County Administrator and Board of Commissioners with travel arrangements and processes travel and mileage vouchers.
  • Provide clerical support by preparing correspondence, reports, contracts, agendas, legal notices, spreadsheets, voucher payments, credit card receipting and other documents for the County Administrator.
  • Responsible for bidding, purchasing, and payment of all Administrative Services office supplies and printing needs
  • Processes Notary Bond applications and Renewals for County Employees.
  • Create and maintain complex templates, forms, flyers, charts, vouchers, policies and procedures to maximize efficiency.
  • Collect and distribute incoming and outgoing mail.

• Public Relations/Communications
  • Update and edit County Administrator and Board of Commissioners and webpages.
  • Maintain the schedule and calendar of events for the County Administrator and Board of Commissioners.
  • Draft and publish organizational communications utilizing a variety of channels including web, email, print, social media, newsletters and presentations.
  • Coordinate social events and other public relation activities.

• Risk Management/Legal Matters
  • Coordinate responses to Freedom of Information Act requests.
  • Point of contact for insurance and maintaining inventories of County resources.
  • Assist the County Administrator in management of risk, liability and legal matters.

QUALIFICATIONS / EXPERIENCE:
OTHER REQUIREMENTS:
Employment is dependent on background check, criminal history, and drug screen. Applicant must complete County application form.

SUPERVISORY RESPONSIBILITIES:
Direct Reports: None
Delegation of Work: Not applicable
Supervision Given: Not applicable
Reports To: This position reports to the County Administrator

WORK LOCATION AND PHYSICAL DEMANDS:
This position works in a typical office environment using standard office equipment such as telephone, computer, copier and fax machine. No hazardous or significantly unpleasant conditions (such as in a typical office).

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