Staff Accountant

About the Role

We are conducting a search on behalf of our client for a detail-oriented and collaborative Staff Accountant. This role supports core accounting operations and ensures the accuracy and integrity of financial data.

The position is responsible for general ledger activities, account reconciliations, and assisting with month-end and year-end close processes. In addition, the role plays a key part in travel and expense (T&E) management, sales and use tax compliance, audit support, and customer master data governance.

The ideal candidate is analytical, highly organized, and able to manage multiple priorities in a fast-paced environment while maintaining compliance with company policies and regulatory requirements.

Key Responsibilities

Essential job functions include, but are not limited to:

General Accounting & Close Process

• Prepare and post journal entries to the general ledger
• Reconcile bank accounts, accounts payable, accounts receivable, and balance sheet accounts
• Assist with month-end and year-end close processes
• Ensure accuracy and completeness of financial records

Audit & Compliance

• Support internal and external audits by providing documentation and explanations
• Maintain compliance with accounting policies and internal controls

Travel & Expense (T&E) Management

• Review and process employee expense reports for accuracy and policy compliance
• Ensure timely reimbursement of employee expenses
• Audit reports for discrepancies, missing documentation, or policy violations
• Manage corporate credit card transactions and reconciliations
• Analyze T&E spending trends and recommend improvements

Sales & Use Tax

• Prepare and file sales and use tax returns accurately and on time
• Maintain supporting documentation and tax records
• Ensure compliance with multi-state and local tax regulations
• Reconcile sales tax accounts and resolve discrepancies
• Monitor changes in tax laws and assess business impact
• Support tax audits and assist with registrations and nexus tracking

Data Management & Cross-Functional Support

• Maintain and govern customer master data across accounting, sales, and customer systems
• Partner with internal teams to ensure data accuracy and consistency
• Collaborate cross-functionally to improve processes and workflows

Fixed Assets & Other Responsibilities

• Manage fixed assets database and related software
• Prepare and maintain asset records and support depreciation tracking
• Draft and deliver professional business correspondence
• Support ad hoc accounting projects and initiatives
• Perform other duties as assigned

Qualifications & Skills

• Minimum 3 years of experience in full-cycle accounting, preferably in a manufacturing environment
• Bachelor’s degree in Accounting or related field strongly preferred
• Advanced Excel skills (pivot tables, VLOOKUPs, formulas)
• Proficiency in Microsoft Office (Word, PowerPoint, Outlook)
• Experience with SAP is required
• Strong analytical and problem-solving skills
• High attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Team-oriented with strong communication skills