What are the responsibilities and job description for the Hospitality Coordinator position at Valor Christian High School?
ROLE DESCRIPTION
Hospitality Coordinator
This position offices in-person, on campus
ROLE SUMMARY
The Hospitality Coordinator will seek to provide a warm and welcoming environment for parent-facing events, consistent with the Valor brand, style and messaging. Attention to detail, commitment to culture, a heart of service, a spirit of stewardship, a love for people and a passion for entertaining are key elements of this position. Under the leadership of the Community Events Coordinator, this role is also expected to bring a level of organization, efficiency, consistency, good processes and protocols to on-campus events. Examples of some on-campus events include, but are not limited to: Friday night home football games, staff luncheons and in-service days, academic & arts awards nights, grandparent gatherings, athletic banquets, etc.
Valor Christian High School is a decidedly Christian, college-preparatory school whose core values honor a biblical foundation. Valor employees are faith-filled, joyful believers who are active in a local Christian church whose beliefs are in alignment with the school’s Statement of Beliefs. They are both called and committed to the school’s vision and mission and seamlessly integrate faith into their daily work. You will be most successful if you have a true servant’s heart, a teachable spirit, a love for the Lord Jesus Christ, and a commitment to the school’s beliefs and values.
RESPONSIBILITIES
Possess and Model a Growing Relationship with Christ
- Pursue full devotion to Christ and live a life that reflects that authenticity
- Model the fruits of the Spirit in communications, relationships, and daily work
- Demonstrate teachability and a willing heart for service
- Embody other-centered, servant-leadership in all interactions
Demonstrate Trustworthy Commitment to Valor Christian High School
- Accept and uphold Valor’s values and beliefs as found in the Statement of Beliefs, Christian Community Policy, and Valor Culture Document
- Accept and abide by all affirmations in Valor’s Annual Statement of Commitment
- Be relationally involved in the life/lives of our students with a heart of service and mission
- Seamlessly and deliberately integrate Biblical truth and Christian values into daily work
Hospitality Planning and Management
- Collaborate with the Community Events Coordinator on all major on-campus, parent-facing events to ensure a high level of excellence
- Serve as a primary contact for internal departments needing hospitality support and decor for their on-campus parent-facing events, as well as team parents for athletic banquets hosted on-site. Graphic design support may also be requested for table signage and name tags.
- In partnership with the Community Events Coordinator, annually review the event calendar to ensure events are scheduled on a timely basis
- In partnership with the internal department leads and the Community Events Coordinator, ensure the details for the event align with predetermined budget allocation
- Coordinate catering needs as requested through either the school’s internal food service provider, an external catering company or a local restaurant
- Manage the rentals of equipment, tables, linens and other items required for specific events as needed.
- Maintain a highly organized and streamlined inventory of dishes and decor in an orderly storage space, stewarding and repurposing supplies and decor to reduce event costs
Serve Wholeheartedly as an Exceptional Teammate
- Uphold and embody Valor’s culture as set forth in the Valor Culture Document
- Model servant leadership, grace and love in all relationships and interactions
- Develop relationships with colleagues with goals of teamwork, relational unity and spiritual growth
- Provide team support regarding all matters, processes and initiatives
- Demonstrate loyalty to teammates in action and word
- Assist Team members to facilitate school-wide wins
Demonstrate a Commitment to Fulfilling Valor’s Vision and Mission
- Assume collaborative responsibility for Operating Plan Goals and Fiscal stewardship
- Be a ‘culture-keeper’
Demonstrate a Commitment to Growth
- Participate in Valor Team meetings, Chapel, and weekly meetings with Team/Supervisor
- Demonstrate teachability and be receptive to feedback
- Pursue professional/personal/spiritual growth and development
- Participate in the broader ministry of Valor by contributing of time, talent and treasure beyond assigned role responsibilities
RELATIONSHIPS
- Community Events Coordinator
- Hospitality Coordinator
- Department event leads
- Valor Parents/Volunteers
- Internal food service provider and external vendors
- Parent Community Coordinators
RESULTS
This position will play a key role in bringing value to on-campus, parent-facing events by partnering well with internal departments to provide a warm and welcoming environment. Through this person’s attention to detail, efficiency, and good stewardship, Valor’s resources will be utilized in a way that glorifies God and blesses Valor’s community.
EDUCATION, EXPERIENCE, AND REQUIRED COMPETENCIES
- College degree preferred
- 3-5 years of experience in event planning or support, including catering experience
- Efficient at planning and delivering multiple events concurrently and being adaptable to changes
- Proficient in computer software: Google spreadsheets, budgeting, Adobe, Canva, Avery
PHYSICAL DEMANDS
The basic physical demands described here are the same for all employees to successfully perform the essential functions of their jobs. Employees must be able to lift and/or move up to 25 pounds and could occasionally be required to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close and distance vision, color vision, peripheral/depth perception and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics are varied and include classroom, office, and outdoor events while performing the essential functions of this job. The noise level in the work environment is also varied.
POSITION TYPE: B: Traditional school calendar with additional weeks prior to school starting and after school ends. July - June. This position offices office-based, on campus
HOURS PER WEEK: Part-Time, Non-Exempt. Not to exceed an average of 25 hours per week when school is in session. Some evening work is required and occasional weekends during the school year.
SUPERVISOR: Community Events Coordinator
PAY RANGE: $21-$23 per hour
START DATE: July 31st, 2025
Salary : $21 - $23