What are the responsibilities and job description for the Real Estate Accountant position at Valleygate Dental Surgery Centers?
We are seeking a detail-oriented Real Estate Accountant to manage all bookkeeping for real estate companies, collect rents, track construction projects for clients, and oversee insurance management. The ideal candidate combines strong accounting discipline with a practical understanding of real estate operations, construction budgeting, and risk management. This role reports to the Finance Director and partners with property managers, construction teams, and leasing staff.
Key Responsibilities
Rent Collection & Tenant Accounting
- Process and apply all tenant payments (ACH, lockbox, wires, checks).
- Maintain accurate rent rolls and aging reports; follow up on delinquencies.
- Reconcile tenant deposits and lease-related accounts; prepare month-end rent-related entries.
Construction Project Tracking
- Monitor project budgets, commitments, and forecasts; track actuals vs. budgets.
- Manage cost-to-complete analyses and capital expenditure tracking.
- Prepare and review draw requests, progress billings, change orders, and lien waivers.
- Ensure proper capitalization of construction costs and integration with fixed asset records.
Insurance Management
- Maintain insurance schedules and certificates of insurance (COIs) for tenants and contractors.
- Track policy renewals, premiums, and coverage levels; liaise with brokers and property managers.
- Ensure leases and vendor requirements align with insurance obligations; escalate gaps as needed.
Bookkeeping & Financial Reporting
- Perform monthly close: journal entries, account reconciliations, and general ledger maintenance.
- Manage accounts payable and accounts receivable processes; vendor management and 1099s.
- Prepare financial statements, variance analysis, and cash flow projections for owners and lenders.
- Maintain fixed asset register, depreciation, and impairment reviews.
Lease & Financial Administration
- Support lease administration: rent escalations, operating expenses (CAM), master gross/net leases, and reporting.
- Assist with budgeting, forecasting, and annual audit preparation; respond to owner and auditor inquiries.
Controls, Compliance & Process Improvement
- Maintain strong internal controls and data integrity across property entities.
- Continuously seek process improvements, system optimizations, and automation opportunities.
- Ensure compliance with GAAP and relevant real estate accounting standards.
Collaboration
- Partner with property managers, construction managers, brokers, and lenders.
- Provide timely financial insights to support decision-making and operations.