What are the responsibilities and job description for the Accounting Specialist position at Valley Regional Fire Authority?
DISCOVER HOW YOU CAN GET IN ON THE ACTION, MAKE A DIFFERENCE, AND SERVE THE COMMUNITY WHEN YOU PURSUE A CAREER WITH THE VALLEY REGIONAL FIRE AUTHORITY.
Resumes submitted through really are not considered a complete application packet. Please visit VRFA.ORG/CAREERS for application and details below on other required documents.
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The VRFA is in search of a qualified Accounting Specialist to join our dedicated team.
This is a non-represented, non-exempt, full-time position with responsibility for financial and administrative support to the Valley Regional Fire Authority.
> Hiring Range: $6,634.21 - $7,355.60 monthly
> Salary Range: $6,634.21 - $8,210.95 monthly
> Comprehensive benefit package that includes paid medical, dental, & vision; HRA VEBA plan; paid time off, and other exceptional benefits!
POSITION OVERVIEW
Under the direction of the Accounting Supervisor, this position performs a wide variety of financial, administrative and customer service duties. Plans, organizes, coordinates, and completes projects and tasks as assigned to provide support.
This is a non-represented, non-exempt, full-time position with responsibility for financial and administrative support to the Valley Regional Fire Authority. The Accounting Specialist assists in the success of the organization by providing support and assistance to meet authority goals and objectives.
ESSENTIAL FUNCTIONS:
*The essential functions are only a representation of and are not all inclusive of such for this position.*
- Data entry of purchase and expense claims; verifies invoices for payment; accounts payable and receivable data entry, and related processing; reconciles purchasing card monthly statements.
- Communicates with vendors via phone and email regarding invoice discrepancies and to ensure accurate vendor information.
- Assists with wildland deployment reimbursements.
- Enters cash receipts.
- Maintains budget accounts; keeps fund balance and detailed accounting of expenditures; orders supplies and equipment.
- Prepares invoices and reports from purchasing and expenditure data.
- Performs payroll data entry; maintains and reviews for completeness time reporting records received from employees.
- Prepares and reviews travel reimbursement requests.
- Coordinates data for medical transport billing.
- Provides customer service at VRFA headquarters by assisting the public at the front counter and over the telephone, answering inquiries or referring them to the appropriate staff member.
- Provides support including administrative, clerical, and technical assistance.
- Maintains files and records as required.
- Prepares written communications; enters and retrieves data.
- Coordinates projects and assignments covering a wide variety of subjects, requiring knowledge of applicable policies and procedures.
- Assists with training of new Administrative Assistants.
- Performs other related duties as assigned.
KNOWLEDGE, SKILLS & ABILITY
- Ability to maintain effective working relationships and provide exceptional customer service to internal and external customers including vendors and the general public.
- Maintains knowledge of VRFA policies, procedures, and management policies.
- Knowledge or ability to gain knowledge of municipal accounting procedures and the Budgeting, Accounting and Reporting System (BARS).
- Ability to maintain confidentiality of sensitive information and records in an environment with changing priorities.
- Ability to exercise sound and ethical judgement in decision making process.
- Ability to maintain professional composure, tact, patience, and courtesy at all times.
- Self-starter, able to work independently.
- Ability to multi-task, complete tasks on time to meet deadlines, and produce quality and detail-oriented work.
- Works effectively under pressure and with frequent interruptions.
- Articulately communicates verbally and in writing.
- Ability to prioritize tasks and complete work and projects in a thorough and timely manner.
- Strong interpersonal skills and experience working with and serving the public.
- Position requires a high level of organization, strong attention to detail, excellent computer skills, and proficiency with Microsoft Excel and Word.
- Ability to operate computers, databases, and related software to produce worksheets and reports.
- Understands and follows directions from supervisor, posted work rules, policies, and procedures.
- Regular, reliable, and punctual attendance.
- Occasionally may be required to work overtime-eligible evening and weekend hours.
- Due to internal and external customer service needs, incumbent must be able to work a full-time schedule, on-site.
- Shows initiative in performing job functions.
- Performs related work as assigned.
REQUIRED EDUCATION & EXPERIENCE
Graduation from high school or equivalent, AND two (2) years of successful work-related experience with an emphasis on accounts payable; OR a combination of education, experience, and training that would indicate the level of skills, knowledge, and abilities required to successfully perform all of the essential functions of the position.
- An Associate’s degree in Business or a related field is preferred.
- Experience with Microsoft 365 is preferred.
- Experience with Tyler Systems ERP Pro is desired.
- BARS or finance related experience in a local government is desired.
LICENSES AND OTHER REQUIREMENTS:
- Possess and retain a valid state driver's license without impending loss at time of appointment.
ADDITIONAL
- Successfully pass the required background check.
Please visit our website, www.vrfa.org/careers, for the full job description.
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HOW TO APPLY:
Please submit ALL application materials (listed below) to
the VRFA by filling out the online job form at vrfa.org/careers.
- Letter of Interest
- Resume
- VRFA Application Form (PDF) found on our website
These required forms can be found on the original job posting at vrfa.org/careers. Please send the full packet to HR@VRFA.org
In order for your application materials to be considered, ALL information must be received before the initial review date: Sunday, September 21, 2025 at 5:00 PM PST
Potential candidates will be notified if they are invited to interview.
Job Type: Full-time
Pay: $6,634.21 - $8,210.95 per month
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $6,634 - $7,356