What are the responsibilities and job description for the Logistics Coordinator position at Valley Queen?
Position Summary
This position is responsible for coordinating daily transportation operations to ensure the efficient and reliable movement of milk from producers to Valley Queen's processing facilities. This position manages milk pickup scheduling, dispatch activities, and fleet maintenance coordination, while serving as a key communication link between drivers, supervisors, producers, and operation teams. This position monitors transportation performance, equipment availability, regulatory requirements and maximizes fleet utilization to support safe, efficient, and cost-effective transportation operations while maintaining uninterrupted service to plant operations.
Essential Functions
- Coordinate daily milk pickup schedules to ensure a reliable and efficient milk supply to plant operations.
- Schedule and dispatch company and third-party milk haulers based on milk volumes, route requirements, and operational needs.
- Monitor daily route execution and adjust schedules as needed in response to weather, equipment issues, producer needs, road conditions, or plant capacity constraints.
- Serve as the primary point of contact for drivers, supervisors, and producers regarding transportation schedules, service issues, and operational changes.
- Coordinate PTO scheduling and coverage.
- Coordinate emergency hauling coverage and transportation response during operational disruptions.
- Schedule and coordinate preventive maintenance, inspections, and repairs for tractors, trailers, tankers, and other transportation equipment.
- Track fleet maintenance intervals, regulatory inspection requirements, and equipment service records to ensure compliance and equipment reliability.
- Monitor fleet availability, vehicle utilization, telematics data, and transportation performance metrics, communicating impacts to operations as needed.
- Support regulatory compliance by monitoring Hours of Service requirements, maintaining transportation documentation, and ensuring scheduling accuracy within workforce management systems.
- Analyze transportation and fleet performance data and recommend improvements that enhance safety, service levels, equipment reliability, and transportation efficiency.
Competencies
- Time Management
- Compliance & Regulatory Knowledge
- Attention to Detail
- Communication
- Adaptability & Initiative
Supervisory Responsibility
This position has no supervisory responsibility.
Work Environment
This position is mainly in an office/intake environment. Occasionally will need to fill in and work would be performed in outside weather conditions including extreme heat and cold.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently will need to sit, stand, or walk. The employee may need to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Hours of work are generally 8:00 a.m. - 5:00 p.m., Monday through Friday.
Travel
Minimal travel is required.
Required Education, Experience and Certifications
High school diploma or GED is required for this position. Minimum of 2 years of experience in transportation, logistics, dispatching, fleet coordination, supply chain operations, or a related field. Experience coordinating schedules, routes, equipment, or transportation resources in a fast-paced environment. Strong computer skills, including Microsoft Office applications and transportation or scheduling software. Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
Preferred Education, Experience and Certifications
Associate's degree in Logistics, Supply Chain Management, Business, Agriculture, or a related field. Experience in milk transportation, fleet operations, or trucking dispatch. Experience working with telematics, GPS tracking, fleet maintenance systems, or transportation management software. Knowledge of DOT regulations, Hours of Service requirements, and transportation compliance practices. CDL-A with Tanker Endorsement and valid health certificate. Bilingual in English/Spanish.
Additional Eligibility Qualifications
None.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of responsibilities, duties or tasks that are required of the employee for this job. Responsibilities, duties and tasks may change at any time with or without notice.
Hours of work are generally 8:00 a.m. - 5:00 p.m., Monday through Friday.