What are the responsibilities and job description for the Operations Specialist (Executive Support) position at Valley Forge Medical Center?
Job description:
We are seeking a high-performing Executive Assistant to support our CEO and VP of Operations in a fast-paced healthcare environment. As our organization continues to grow rapidly, this role is ideal for someone who is highly organized, fast-moving, detail-driven, and excels at keeping leadership aligned while ensuring nothing falls through the cracks.
What You’ll Do
- Manage executive calendars, meetings, and follow-up tasks
- Track projects, deadlines, and deliverables across departments
- Review contracts and documents for accuracy and organize version histories
- Coordinate with recruiting, candidates, and key partners
- Prepare summaries, emails, and clean documents for leadership
- Build simple systems (checklists, trackers, templates) to create order and consistency
- Support social media posting and scheduling (light)
- Assist with basic marketing coordination
- Manage and respond to Google Reviews using templates and escalation pathways
- Hospital or healthcare experience a must!
This Role Is Perfect For Someone Who Is:
- Extremely organized and reliable
- A natural “finisher” — you don’t drop balls
- Comfortable following up with directors and vendors until tasks are complete
- Strong with written communication and document prep
- Calm, professional, and able to handle sensitive information
- Tech-savvy (Google Workspace, Sheets, Docs, calendar systems, project tracking tools)
Not a Fit For Someone Who Wants:
- To set strategy
- To manage teams or departments
- A slow-paced, predictable day
- Creative marketing responsibilities (this is more coordination & execution)
Growth Opportunities
As our organization continues to scale, this role will gain increasing influence, responsibility, and operational exposure. You will work directly with senior leadership daily.
Job Type: Full-time
Job Type: Full-time
Pay: Up to $105,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Have you managed project tracking or cross-department follow-up in a previous role?
- Are you comfortable following up with directors, physicians, and vendors until tasks are completed?
- Do you have experience preparing polished emails, summaries, or documents on behalf of executives?
- Can you confidently create and maintain spreadsheets in Google Sheets or Excel (formulas, tracking, organization)?
- Do you have experience with contract review?
Work Location: In person
Salary : $105,000