Part Time Office Assistant - Valley Elementary / Middle School

POSITION TITLE: Office Assistant – School Based

BOARD APPROVAL DATE: January 24, 2019

DEPARTMENT: Office of the Principal

REPORTS TO: Principal / Assistant Principal

LOCATION: Various Schools                                                                

POSITION GOAL:

Provide support to school office.  Interact with parents and students in a professional manner, while answering phones, receiving visitors, providing assistance and responding to general inquiries.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Receive, communicate and interact with all visitors entering the school in a professional manner.

1. Answer all telephone calls. Take messages and/or respond to inquiries from employees, parents, students, and others, and refer, when necessary, to appropriate staff member or department.

1. Communicate and interact with all district personnel in a courteous, friendly and professional manner.

1. Perform a variety of duties to include, but not limited to, typing documents and reports, photocopying, faxing, filing and collating.

1. Assist in processing the daily absentee report for the entire school.

1. Assist in maintaining records of all students entering, transferring and withdrawing from the school district.

1. Assist the school administrative staff.

1. Call parents regarding the reason for the absence of their child when requested.

1. Assist in utilizing student software and transportation software in the daily operation of the school.

1. Process all incoming and outgoing U.S. Postal Service mail.

1. Receive, sort and distribute all intra-district incoming and outgoing mail.

1. Accept and distribute all deliveries made to the main office.

1. Regular attendance is an essential function of this position.

1. Maintain a procedure manual for this department, reviewing annually and submit any revisions to supervisor at time of evaluation.

1. This position description does not express or imply that these are the only duties to be performed by the incumbent in the position. The employee will be required to perform any other position related duties requested by the supervisor.

QUALIFICATIONS:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

1. High school diploma and general office experience
2. Excellent phone etiquette
3. Possess exceptional interpersonal communication skills
4. Ability to work independently on assigned tasks, as well as to accept direction on given assignments
5. Ability to multi-task
6. Strong office skills, including organizational skills, with the ability to meet deadlines and maintain confidentiality
7. Able to communicate clearly and concisely, both orally and in writing
8. Knowledge of Microsoft Office software, including Excel, Word, Outlook and internet navigation
9. Current Act 24 (82), Act 34, Act 114, Act 151, Act 168 clearances and pre-employment drug testing and physical with TB test required.
10. The person, while performing in this position, will be required to:
    • Use hands to finger, handle or feel objects, tools or controls, and to talk and hear;
    • Sit, and occasionally be required to stand, walk, stoop, kneel and crouch;
    • Have specific vision abilities, to include close vision and the ability to adjust focus;
    • Subject to inside office environmental conditions with moderate noise level;
    • Have the ability to lift and/or move up to 25 pounds; and
    • Possess effective communication, judgment, mathematical, planning and human relations skills, and to meet deadlines with severe time constraints.

TERMS OF EMPLOYMENT:

1. 10 months per year; 5 hours per day (part time).

1. Salary and benefits according to the agreement between the Board of School Directors and the Hazleton Area Education Support Personnel Association for the part-time paraprofessionals.

The Hazleton Area School District is an equal opportunity employment, educational and service organization.