Office Manager (High School) - Pos# 1542 - Wardlaw Elementary (Internal - Contingent on Funding)

VALLEJO CITY UNIFIED SCHOOL DISTRICTHuman Resources665 Walnut Avenue, Vallejo, CA 94592JOB DESCRIPTIONSCHOOL OFFICE MANAGER - ELEMENTARYTitle: School Office Manager (Elementary) Reports To: PrincipalDepartment: Academic Achievement & Accountability (AAA) Work Year: 218 Days per YearClassification: Classified Salary: See Classified (CSEA) Salary ScheduleDate Approved: January 2007DESCRIPTION OF POSITION:Under the general direction of the Principal, performs a wide variety of clerical and secretarial duties to assist the Principal with routine administrative tasks. Performs public relations and communications services for the Principal. Provides administrative and clerical support for a complex operation involving several distinctive schools within the school year.REPRESENTATIVE DUTIES:Coordinate office activities and communications with school activities, events and time lines; maintain the principal's calendar; schedule appointments and arrange meetings and conferences; screen visitors and phone calls; make travel arrangements; receive mail, prioritize and distribute. ElProvide administrative and clerical support for a complex operation involving several distinctive schools within the school year. ELead the activities of the office staff providing training, indirect supervision, technical leadership and direction as necessary; assure compliance with established procedures; assist in setting work priorities and provide input to performance evaluations. EProvide information to students, staff and the public concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and coordinate school events as requested. ECollect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs. ECollect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures. EEnroll, register and schedule new students; complete enrollment information and enter into computer; complete records for the release or transfer of students. EOperate a variety of office equipment including typewriter, calculator, copies, computer and communications equipment and other school office equipment. EAssist in orienting new teachers and coordinating substitute personnel; provide keys and instructional materials and maintain related records. ESupervise preparation of daily and monthly attendance reports for staff; check out keys. EMaintain accurate and current student emergency release information and oversee the release of students to authorized parent/guardian or approved individual. EPrepare a variety of budget and financial materials, correspondence reports and statistical information; assist other with payroll and personnel matters as appropriate. EDetermine needs of children entering the Nurse's office with injuries or illness when a nurse or health assistant is not present, and administer first aid as necessary.Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned. EServe on school and District committees as assigned. EServe as a receptionist for the school office. E Provide clerical assistance to faculty and staff as needed. E Perform related duties as assigned.EDUCATION AND CREDENTIALS: High School DiplomaIncreasingly responsible clerical experience involving frequent contact with the publicKNOWLEDGE SKILLS AND ABILITIES: KNOWLEDGE OF:School office terminology, practices and procedures; modern office practices, procedures and equipment.Financial and statistical record-keeping techniques.District and school health and safety procedures.Correct written English usage, grammar, spelling, punctuation and vocabulary.Oral and written communication skills.District organization, operations, policies and objectives.Basic first aid techniques.Operation of standard office machines including computer equipment. Appropriate letter and report writing skills and techniques.ABILITY TO:Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of tasks.Make decisions related to procedural matters according to established guidelines.Add, subtract, multiply and divide quickly and accurately.Understand and follow oral and written directions.Compose routine correspondence independently.Type at 45 words net per minute from clear copy.Work independently with little direction.Work cooperatively with others.Follow and explain applicable District and School rules, regulations, policies and procedures.Operate a variety of office machines including typewriter, computer terminal, calculator and copiers. Meet schedules and timelines.Plan and organize work.Train and provide work direction to other office employees.Compile and maintain accurate records and prepare reports.Maintain discretion and respect privacy of others.Communicate effectively both orally and in writing.Follow prescribed telephone techniques and etiquettes.Ability to learn and become proficient in the use of computers and District prescribed software.LICENSES AND OTHER REQUIREMENTS:First Aid CertificateWORKING CONDITIONS:ENVIRONMENT: Active and noisy office environment; frequent interruptionsPHYSICAL REQUIRMENTS:Frequency Key; None (1) Occasional - up to 25% of shift (2); Intermittently - up to 50% of shift (3); Frequently — up to 75% of shift (4)Activity FrequencyBend 2Lift/carry 0-10 lbs 2Twist 2Lift/carry 11-25 lbs 2Squat 2Lift/carry 26-40 lbs 1Kneel 2Lift/carry 41-100 lbs 1Climb 1Stand 3Reach above shoulder 2Walk 3Grip/Grasp 4Sit 4Extend/Flex Neck 3Drive 1Use Right Hand 4Perform Repetitive Hand Motions 3Use Left Hand 4Keyboarding/Mouse Work 4Ability to See 4Ability to Hear 4THE VALLEJO CITY UNIFIED SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER and in compliance with federal and state laws, does not discriminate in any employment practice on the basis of age, ancestry, color, marital status, medical condition, national origin, political or union affiliation, physical or mental disability, race, religion, sexual orientation or sex. The District is compliant with ADA requirements.

Salary : $23 - $31