Medical Records Specialist

Valencia Hills Center for Rehabilitation & Healing

Make an impact. Build connections. Love where you work.

At Valencia Hills Center for Rehabilitation and Healing, you’ll find a team that celebrates your strengths, where your work truly makes a difference every day. We’re passionate about creating a supportive, positive environment—not only for our residents, but for the people who care for them. As proud partners of the Tampa Bay Buccaneers, our team members also have the opportunity to join the spirited KARE KREWE of Valencia Hills—bringing big-team energy and community spirit to everything we do. If you are looking to join a caring and supportive team, we would love to meet you!

We are conveniently located at 1350 Sleepy Hill Rd, Lakeland, FL.

Why Work For Us? Because We Offer Our Employees:

• Health, Dental & Vision Insurance – family plan options available
• Shift Differentials – nurses earn up to $2 more on nights and weekends
• Generous PTO, Holiday and Sick time– we value work/life balance
• 401k, Life Insurance and Disability Coverage– peace of mind for you and your family
• Direct Deposit & Cash Advance up to 50% of Daily Pay– get paid when YOU want
• Wonderschool Concierge Services – childcare made simple
• Uniforms & Employee Perks Program– we’ve got you covered
• 24/7 Telehealth Benefit with Doctegrity – access to medical care and mental health support when you need it most

This role requires Florida AHCA Clearinghouse background screening. More information: https://info.flclearinghouse.com

Medical Records Specialist Job Summary:

Maintains the facility’s medical records and is responsible for the accuracy, safety, and confidentiality of the records. The Medical Records Specialist is responsible for a variety of tasks, including but not limited to, collecting patient information, issuing medical files, filing medical records, and processing resident admissions and discharge papers. To be successful, the Medical Records Specialist should have knowledge of medical terminology, processes, and administrative duties. The MRS should also demonstrate excellent communication and organizational skills.

Medical Records Specialist Major Duties and Responsibilities:

• Responsible for the collection, processing, filing, maintenance, storage, retrieval, and distribution of medical records according to facility policies and procedures.
• Responsible for collection and filing/scanning in medical record of all laboratories, pathology, EKG, x-ray reports received prior/postdate of surgery and of all appropriate correspondences.
• If applicable, arranges all chart forms, correspondence, reports in appropriate order per facility policy/procedures.
• Responsible for marking and obtaining all necessary signatures to complete chart, including contacting physician’s offices regarding necessary signatures and/or reports.
• Responsible for obtaining all missing chart contents needed to complete medical records.
• Arrange for appropriate disposal of medical records per facility policies/procedures.
• Gather patient demographic and personal information.
• Help with departmental audits and investigations.
• Distribute medical charts to the appropriate departments of the facility.
• Maintain quality and accurate records by following facility procedures.

Medical Records Specialist Education and Experience:

• Highschool diploma or equivalent qualification.
• A minimum of 2 years’ experience in a similar role preferred.
• Understanding of medical terminology and administration processes.
• Proficient in information management programs and MS Office.
• Outstanding communication and interpersonal abilities.
• Strong attention to detail with excellent organizational skills.