What are the responsibilities and job description for the Office Aide II position at Valencia College?
Posting Detail Information
Position Number
HR0504.00000
Position Title
Office Aide II
Job Type
Staff
FT/PT
Part-Time
Employee Class Description
C3-Staff PT (ed. support)
General Position Description
General clerical/computer duties supporting departmental staff. This position involves answering telephone calls, providing information, data entry, document scanning, and referral services.
Flexible Work Arrangement
Majority/Primarily On-site: Employee performs the majority of job duties on-site, but may occasionally work remotely.
Grade
2021
Exemption Status
Non-Exempt
Posting Number
S3643P
Location(s)
Orlando, FL 32825 - East Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday – Thursday 7:30am-10:00pm
Number of Vacancies
1
Posting Start Date
11/17/2025
Posting End Date
12/31/2025
Open Until Filled
No
Quicklink for Posting
https://valenciacollege.peopleadmin.com/postings/41100
Posting Detail Information
Temporary Position (Temp or Grant Funded) Details
Salary Range
$16.25 per hour
Essential Job Functions
Description of Job Function
1. Receives and routes telephone calls, answers routing questions, provides information or refers call to appropriate individuals.
Description of Job Function
2. Provides clerical support to the departmental staff/managers as required.
Description of Job Function
3. Enters date into the Atlas/Banner computer system, runs reports and letters, and uses Microsoft Office Suite software. Operates office machines such as printers, folder/stuffer machines, and mailing equipment.
Description of Job Function
4. Files documents, maintains student folders, and retrieves documents for staff.
Description of Job Function
5. Performs other related duties as assigned.
Qualifications
Drivers License Requirement
Drivers License Requirement
Not Applicable
Required Qualifications
Required Minimum Education
High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Clerical experience which demonstrates the ability to maintain extensive records and provide customer services.
Experience with computers.
Experience with computers.
Required License/Certification
Preferred Qualifications
Preferred Education & Field of Study
Preferred Type of Experience
Preferred Licenses/Certification
Knowledge, Skills and Abilities
Knowledge, Skills and Abilities
1. Knowledge of office practices and procedures, preferably in a financial aid environment.
2. Ability to establish and maintain effective working relationships with employees and the public.
3. Ability to communicate effectively both orally and in writing.
4. Ability to access, input and retrieve information from a computer.
5. Ability to access file cabinets for filing and retrieval of data.
2. Ability to establish and maintain effective working relationships with employees and the public.
3. Ability to communicate effectively both orally and in writing.
4. Ability to access, input and retrieve information from a computer.
5. Ability to access file cabinets for filing and retrieval of data.
Working Conditions
General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.
The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.
Job specific working conditions
Job Specific Designation
Salary : $16