What are the responsibilities and job description for the Administrative Executive position at VADILAL USA?
· Assist in event planning, employee engagement activities, and training sessions.
· Coordinate sitting arrangements for new joiners with prior approval.
· Arrange ID cards for new employees and business cards as per eligibility and approval.
· Facilitate the issuance and activation of phones and SIM cards for new joiners and employees traveling internationally.
· Manage office supplies, stationery, and oversee purchase orders for office operations.
· Maintain records of office/admin expenses, ensuring proper documentation, budgeting, and monthly expense provisions.
· Process all admin-related invoices and ensure timely payments to external vendors.
· Handle business-related correspondence, courier management, and ensure proper tracking.
· Oversee daily office operations to maintain a well-functioning workplace.
· Ensure the cleanliness and organization of common office areas.
· Coordinate with vendors and contractors, negotiate rates, and manage contracts (temporary staffing, housekeeping, security, services, etc
· Oversee safety protocols and prepare reports to ensure a safe work environment.
· Address and resolve admin-related complaints from employees and management.
· Assist in scheduling meetings, preparing reports, and maintaining documentation.
· Support travel arrangements and expense management for employees.
· Maintain confidential company records and ensure proper documentation.
· Perform other HR & Admin-related activities as assigned from time to time.
· Coordinate sitting arrangements for new joiners with prior approval.
· Arrange ID cards for new employees and business cards as per eligibility and approval.
· Facilitate the issuance and activation of phones and SIM cards for new joiners and employees traveling internationally.
· Manage office supplies, stationery, and oversee purchase orders for office operations.
· Maintain records of office/admin expenses, ensuring proper documentation, budgeting, and monthly expense provisions.
· Process all admin-related invoices and ensure timely payments to external vendors.
· Handle business-related correspondence, courier management, and ensure proper tracking.
· Oversee daily office operations to maintain a well-functioning workplace.
· Ensure the cleanliness and organization of common office areas.
· Coordinate with vendors and contractors, negotiate rates, and manage contracts (temporary staffing, housekeeping, security, services, etc
· Oversee safety protocols and prepare reports to ensure a safe work environment.
· Address and resolve admin-related complaints from employees and management.
· Assist in scheduling meetings, preparing reports, and maintaining documentation.
· Support travel arrangements and expense management for employees.
· Maintain confidential company records and ensure proper documentation.
· Perform other HR & Admin-related activities as assigned from time to time.
Salary : $45,000 - $50,000