What are the responsibilities and job description for the Senior Accounts Receivable position at Vaco by Highspring?
The Senior Accounts Receivable Specialist is responsible for managing and optimizing the company's billing and collections processes, with a particular focus on third-party billing platforms and maintaining accurate, timely customer accounts. This role will oversee the end-to-end receivables cycle-from invoicing through payment application-ensuring compliance, accuracy, and efficiency. The ideal candidate will have deep expertise in reconciling complex accounts, preparing and analyzing aging reports, and collaborating with internal and external stakeholders to resolve discrepancies.
Responsibilities:Oversee all aspects of the accounts receivable process, including invoicing, payment posting, account reconciliation, and collections follow-up.
Manage billing through third-party platforms and electronic billing systems, ensuring invoices are submitted accurately and on schedule.
Monitor and analyze A/R aging reports, identify high-risk accounts, and recommend appropriate collection strategies.
Research and resolve discrepancies, chargebacks, and short payments in collaboration with internal departments and external customers.
Prepare and maintain detailed account reconciliations, documentation, and audit trails.
Partner with finance leadership to improve cash flow forecasting and establish process efficiencies.
Ensure compliance with GAAP, company policies, and relevant regulatory requirements.
Assist in month-end and year-end closing activities, including journal entries and account reconciliations.
Provide mentorship and guidance to junior A/R team members as needed.
Support internal and external audits by preparing schedules and responding to auditor inquiries.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $45,000 - $60,000