What are the responsibilities and job description for the Quality Documentation Specialist position at Vaco by Highspring?
Documentation Specilaist - covering a maternity leave.
El Segundo, CA (Hybrid – Tues/Thurs in office)
? $31–$44/hr
? 3-Month Contract (Maternity Leave Coverage)
Hydration meets precision.
We’re partnering with well-know health supplement company to find a detail-loving Documentation Specialist to support their Quality & Regulatory team during a maternity leave.
If you’re the type who secretly enjoys perfectly formatted spreadsheets, well-organized SharePoint folders, and making sure every certificate is exactly where it should be… we should talk.
What You’ll Be Doing
You’ll be partnering closely with the current Documentation Specialist and Sr. Quality Assurance Manager to keep everything organized, compliant, and audit-ready while the team searches for a permanent Sr. Quality Specialist.
Expect a healthy mix of:
Reviewing and maintaining quality & regulatory documentation
Drafting and managing Certificates of Analysis (COAs) and Conformance
Publishing and organizing documents in SharePoint and ERP systems
Supporting supplier and co-packer documentation requests
Updating SOPs, specs, and forms as needed
Ensuring documentation stays current, accurate, and compliant
This is a paperwork-heavy, detail-driven role — ideal for someone who thrives in structured environments and enjoys keeping systems clean and compliant.
What We’re Looking For
?? Strong Excel and Microsoft Office skills (Excel is a must)
?? Experience in food, beverage, or dietary supplement manufacturing strongly preferred
?? Comfort working within ERP systems and SharePoint
?? 2 years of QA/Regulatory experience
?? Bachelor’s degree in Food Science, Nutrition, or related scientific field preferred
?? Working knowledge of GMP, HACCP, SQF, FSMA, and FDA regulations is a big plus
?? Exceptional attention to detail (the kind that catches version numbers and expiration dates without blinking)
The Setup
Hybrid schedule (in-office Tuesdays & Thursdays)
Monday–Friday, 9am–6pm
Immediate need for a 3-month maternity leave coverage
If you have food or dietary supplement industry experience and love bringing order to documentation chaos, this is a fantastic opportunity to support a high-growth, mission-driven brand doing meaningful work in hydration and global impact.
Interested or know someone who would be a great fit? Let’s connect! Local candidates only please. No relocation offered. Looking to hire ASAP!
pay: $31-35/hr
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $31 - $44