What are the responsibilities and job description for the Purchasing/Marketing Associate position at Vaco by Highspring?
Purchasing/Marketing Associate
Location:El Segundo, CA
Schedule: Full-Time, hybrid, Tuesday in the office
Pay: $35-$38hr
Type: Temp (through September)
Overview: A fast-paced CPG companyis seeking a Marketing Purchasing Associate to serve as the operational backbone between their Marketing, E-commerce, and Sales teams and the Finance department. This role is responsible for managing a high volume of service purchase orders, tracking invoices end-to-end, and establishing internal workflows to keep everything moving. This is not a passive role. The right person is proactive, persistent, and thrives in environments where follow-up and self-sufficiency are required daily.
Key Responsibilities
- Create, submit, and track service purchase requisitions in Microsoft Dynamics ERP on behalf of marketing and commercial teams
- Manage a high volume of invoices weekly across PR, brand, and marketing functions, ensuring timely processing and accurate coding
- Liaise between internal stakeholders, the Finance and Accounts Payable teams, and external vendors to resolve invoice and payment issues
- Monitor open POs and follow up with vendors and internal teams to ensure timely delivery of services and invoices
- Ensure approval routing is correct and escalate or follow up with approvers as needed
- Support vendor onboarding, including setup forms and compliance with internal policies
- Build and maintain internal tracking systems using Excel to manage workstreams independently
- Process goods receipts for services rendered before the month-end cutoff
- Troubleshoot PO, invoice, and payment issues, including misrouted invoices and mismatched data
- Establish a structured workstream between the role and the Finance department
Requirements
- 1-3 years of experience in purchasing, procurement, or finance support
- Knowledge or Marketing Operations
- Proficiency in Microsoft Dynamics or a similar ERP/PO tracking system
- Intermediate to advanced Excel skills required
- Strong organizational skills with the ability to manage high volumes and competing deadlines
- Exceptional follow-up and communication skills across departments
- Associate or bachelor's degree preferred
- Experience coming from a similar CPG industry is preferred
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $35 - $38