What are the responsibilities and job description for the Payroll Director position at Vaco by Highspring?
Key Responsibilities:
Develop and manage payroll strategies that support organizational goals and improve efficiency.
Oversee payroll processing to ensure accuracy, compliance, and timely payments.
Manage retirement benefit programs, including 401(k) and deferred compensation, ensuring proper contributions and regulatory compliance.
Lead efforts to streamline payroll systems and processes, using technology to enhance performance.
Ensure payroll and benefits practices comply with federal, state, and local laws.
Work closely with HR, Finance, and other departments to align payroll operations with overall business strategies.
Guide and support the payroll team, encouraging continuous improvement and high performance.
Monitor payroll-related metrics to identify trends and opportunities for improvement.
Resolve complex payroll and benefits issues and provide expert guidance to staff.
Prepare and deliver clear payroll and benefits reports for senior leadership.
Requirements:
Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; associate degree with relevant experience will be considered.
7-10 years of experience managing a payroll team.
Certified Payroll Professional (CPP) certification preferred.
Background in payroll-related budgeting and accounting is desirable.
Proven experience in payroll management, including both strategy and operations.
In-depth understanding of retirement benefit administration (e.g., 401(k), deferred compensation).
Proficient in payroll systems (e.g., Paychex, Paylocity) and system integration.
Strong knowledge of payroll laws, tax regulations, and compliance requirements.
Effective leadership and team management skills.
Strong analytical and problem-solving skills.
Clear and professional communication skills, including the ability to communicate with all levels of staff.
Advanced Microsoft Excel skills and experience with payroll/timekeeping systems.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.