International Trip Planning Coordinator

International Trip Planning Coordinator



Position Summary

Contract
Pay $20-22/hr
Onsite
Columbus, OH

We are seeking a detail-oriented and adaptable International Trip Planning Coordinator to support international flight operations and travel logistics in a fast-paced aviation environment. This role is responsible for coordinating customs clearances, international handling arrangements, and operational logistics to ensure smooth and compliant international travel activities.

The ideal candidate will possess strong communication skills, thrive in a dynamic environment, and be comfortable managing multiple priorities while supporting both internal teams and external stakeholders.

Key Responsibilities

• Coordinate and maintain all international customs and travel clearance requirements for flight operations
• Establish, monitor, and update international handling and logistics arrangements for assigned trips
• Track daily international flight activity, departures, and estimated arrival times to ensure timely and accurate operational updates
• Communicate with customs agencies and other regulatory entities to facilitate efficient processing of international flights
• Document operational issues, deviations, and trip-related updates to support accurate reporting and decision-making
• Collaborate with internal teams, crew members, and external partners to ensure seamless trip coordination
• Maintain high levels of accuracy and attention to detail in all operational processes
  
  

Qualifications

• 0-2 years of experience in flight operations, travel coordination, logistics, or a related field preferred
• Experience with customs processes, CANPASS, or international travel requirements is a plus, but not required
• Strong communication and organizational skills
• Results-oriented with the ability to manage multiple priorities effectively
• Ability to build and maintain positive working relationships with internal and external stakeholders
• Comfortable working in a fast-changing, fast-paced environment
• Ability to work a flexible schedule, including 1st, 2nd, and 3rd shifts as needed
• General knowledge of Microsoft Office and standard technology systems
  
  

Preferred Attributes

• Strong attention to detail and problem-solving skills
• Ability to remain calm under pressure and adapt quickly to operational changes
• Team-oriented mindset with a proactive approach to communication and coordination
• Appreciation for working with diverse teams and clientele
  

Desired Skills and Experience

International Trip Planning Coordinator
Position Summary
Contract
Pay $20-22/hr
Onsite
Columbus, OH
We are seeking a detail-oriented and adaptable International Trip Planning Coordinator to support international flight operations and travel logistics in a fast-paced aviation environment. This role is responsible for coordinating customs clearances, international handling arrangements, and operational logistics to ensure smooth and compliant international travel activities.

The ideal candidate will possess strong communication skills, thrive in a dynamic environment, and be comfortable managing multiple priorities while supporting both internal teams and external stakeholders.

Key Responsibilities
Coordinate and maintain all international customs and travel clearance requirements for flight operations
Establish, monitor, and update international handling and logistics arrangements for assigned trips
Track daily international flight activity, departures, and estimated arrival times to ensure timely and accurate operational updates
Communicate with customs agencies and other regulatory entities to facilitate efficient processing of international flights
Document operational issues, deviations, and trip-related updates to support accurate reporting and decision-making
Collaborate with internal teams, crew members, and external partners to ensure seamless trip coordination
Maintain high levels of accuracy and attention to detail in all operational processes
Qualifications
0-2 years of experience in flight operations, travel coordination, logistics, or a related field preferred
Experience with customs processes, CANPASS, or international travel requirements is a plus, but not required
Strong communication and organizational skills
Results-oriented with the ability to manage multiple priorities effectively
Ability to build and maintain positive working relationships with internal and external stakeholders
Comfortable working in a fast-changing, fast-paced environment
Ability to work a flexible schedule, including 1st, 2nd, and 3rd shifts as needed
General knowledge of Microsoft Office and standard technology systems
Preferred Attributes
Strong attention to detail and problem-solving skills
Ability to remain calm under pressure and adapt quickly to operational changes
Team-oriented mindset with a proactive approach to communication and coordination
Appreciation for working with diverse teams and clientele

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.


• Virginia residents may access our state specific policies here.


• Residents of all other states may access our policies here.


• Canadian residents may access our policies in English here and in French here.


• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).