What are the responsibilities and job description for the Documentation Specialist position at Vaco by Highspring?
El Segundo, CA (Hybrid - Tuesday & Thursday Onsite)
3-Month Contract (Maternity Leave Coverage)
$30-$35/hr
A leading company in the food/beverage/dietary supplement space is seeking a Documentation Specialist to support its Quality Assurance and Regulatory Affairs team during a maternity leave coverage. This is a 3-month contract opportunity. The role is hybrid, working onsite Tuesdays and Thursdays.
Position OverviewThe Documentation Specialist will support Quality and Regulatory documentation processes, ensuring accuracy, compliance, and timely maintenance of finished goods and raw material records. This role will work closely with suppliers, co-packers, and internal cross-functional teams.
The ideal candidate will have experience in the food, beverage, or dietary supplement industry and a working understanding of regulatory frameworks and quality systems.
Key Responsibilities:- Maintain and manage Quality and Regulatory documentation across the supply chain
- Review, draft, and publish documents, including:
- Certificates of Analysis (COAs)
- Certificates of Conformance
- Audit certificates
- Specification sheets
- Supplier qualification documentation
- Ensure documentation databases are accurate, current, and within validity timelines
- Upload and maintain records in SharePoint and ERP systems
- Support document control and change control processes
- Assist in developing and updating SOPs, work instructions, and forms
- Collaborate with Operations and Sales teams to provide documentation as needed
- Support new product innovation documentation requirements
- 2 years of QA/Regulatory experience within food, beverage, or dietary supplement manufacturing
- Bachelor's degree in Food Science, Nutrition, Food Technology, or related scientific field strongly preferred
- Strong proficiency in Microsoft Excel and Word (Excel skills are critical)
- Experience working within ERP systems and SharePoint
- Understanding of GMP, HACCP, SQF, FSMA, and FDA regulations preferred
- Strong attention to detail and organizational skills
- Ability to manage heavy documentation workflows with accuracy
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
Salary : $30 - $35