What are the responsibilities and job description for the Chief of Staff position at Vaco by Highspring?
Senior Project Manager / Chief of Staff
Industry: Health and Wellness/Supplements
Location: Marina del Rey, CA (On-site, Mon-Fri), Local candidates only
Compensation: Up to $125,000 spot bonus eligibility
Employment Type: Temp-to-Hire or Direct Hire
Overview
We are partnering with a well-established, mission-driven natural health and wellness company based in Marina del Rey to place a Senior Project Manager / Chief of Staff supporting their long-tenured CEO. This is a newly created role designed to bring dedicated, high-level operational support to the executive office. This is a unique opportunity to work closely with a hands-on, values-driven leader and play a meaningful role in shaping how the organization operates.
This is not a traditional EA role. The right person will function as a strategic partner, systems builder, and trusted right hand to the CEO,blending project management, operational oversight, and executive support into one seat.
Key Responsibilities
- Organize and manage the executive office ecosystem, creating systems and processes that allow the CEO to operate at full effectiveness
- Own project management across cross-functional initiatives from initiation through completion
- Prepare the CEO for meetings, manage follow-ups, and act as a gatekeeper for his time and calendar
- Coordinate with the leadership team, including the Chief of Marketing on ongoing priorities and deliverables
- Identify inefficiencies and implement process improvements across the organization
- Handle sensitive information with discretion and maintain strict confidentiality at all times
Ideal Candidate
- Calm, humble, and emotionally intelligent, no ego, collaborative by nature
- Highly organized with a solutions-first mindset and the ability to take projects from start to finish independently
- Comfortable operating in a fast-moving, unstructured environment where priorities can shift
- Steady and reliable with a track record of tenure and trust in previous roles
- Background in wellness, natural products, consumer goods, or similar mission-aligned industries is a plus but not required
Requirements
- 5 to 8 years of experience in a senior operations, project management, Chief of Staff, or strategic leadership role
- Exceptional written and verbal communication skills
- Strong emotional intelligence and the ability to build trust quickly with senior leadership
- Must be able to commute to Marina del Rey 5 days per week. Candidates must be local to the area
- Bachelor's degree in Business, Operations, or a related field highlypreferred; MBA a plus
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.