What are the responsibilities and job description for the Accounts Receivable Accountant position at Vaco by Highspring?
Department: Finance / Accounting
Reports To: Controller
The Senior Accounts Receivable Accountant is responsible for overseeing the full-cycle accounts receivable function, ensuring accurate revenue recording, regulatory compliance, and timely collections. This role plays a critical part in multi-state sales tax compliance, general ledger integrity, and cross-border financial communication. The ideal candidate brings strong technical accounting knowledge, multi-state tax experience, and bilingual Spanish proficiency to support international operations and corporate reporting requirements.
Key ResponsibilitiesOversee and manage the full-cycle accounts receivable process
Review and approve customer invoices for accuracy, proper tax application, and compliance with contractual terms
Prepare and file multi-state sales tax reports, with particular focus on California and New York compliance requirements
Ensure proper sales tax calculation and reporting on all applicable invoices
Monitor aging reports and proactively manage collections to minimize Days Sales Outstanding (DSO)
Resolve complex billing discrepancies, chargebacks, and disputes
Perform monthly AR subledger to general ledger reconciliations
Complete general ledger reconciliations related to month-end allocations and revenue postings
Prepare journal entries for revenue, cash applications, adjustments, and bad debt reserves
Support month-end, quarter-end, and year-end close processes
Prepare AR analytics, reporting packages, and cash flow forecasts for management
Collaborate cross-functionally with operations, sales, tax advisors, and international finance teams
Education & Experience:
Bachelor's degree in Accounting, Finance, or related field required
5 years of progressive experience in accounts receivable or general accounting
Experience handling multi-state sales tax filings (required)
Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, or similar)
Skills & Competencies:
Strong knowledge of GAAP and revenue recognition principles
Demonstrated experience with multi-state sales tax compliance
Bilingual fluency in Spanish (written and verbal) required
Advanced Excel skills (pivot tables, XLOOKUP, Power Query preferred)
Excellent analytical and problem-solving skills
High attention to detail and accuracy
Ability to manage international communication across time zones
On-time month-end close
Minimal write-offs and audit findings
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.