What are the responsibilities and job description for the Reservations Specialist position at Vacation HR?
Job Overview
The reservations team is the first point of contact for in-house guests, potential guests, and our property management team. The Reservations Agent communicates with our guests and operations team to fulfill maintenance requests, troubleshoot basic issues, assist with reservations, and follow up on completed or pending tasks. This position ensures that our guests receive help in real time and that our operations team has the information they need to quickly resolve guest issues throughout the guest lifecycle, from booking through departure.
Duties & Responsibilities
- Answering calls, emails, and texts directed to the guest services team from in-house guests, potential guests, team members, and others.
- Promptly communicating updates and issues to in-house guests and other team members.
- Reporting, assigning, and scheduling maintenance and general tasks to our property management team.
- Responding to guest complaints and concerns with enthusiasm, empathy, and warmth.
- Troubleshooting common guest concerns and property issues.
- Utilizing available system resources to provide answers to common questions.
- Maintaining a working knowledge of all software and systems used in the guest services and reservations environment.
- Communicating and making updates to ensure that all information communicated to guests regarding the properties is accurate, timely, and up to date.
- Maintaining detailed records of communication received, communication sent, and action taken within system notes.
- Maintaining a friendly working relationship with all coworkers, third party vendors, and other departments.
- Creating and updating reservations in the company’s booking systems.
- Responding to reservation inquiries from potential guests.
- Performing updates to system resources.
- Handling guest requests for compensation when problems occur during the guest’s stay.