What are the responsibilities and job description for the Contracts Clerk position at Vacatia?
Join Vacatia and Redefine the Guest Experience Across Hospitality & Ownership
Location: On site in Williamsburg, VA
Vacatia is transforming the vacation ownership and rental industry by blending hospitality, technology, and design to create smarter, more connected experiences. We’re building the next generation of travel lifestyle products — and we’re looking for driven, relationship-focused sales professionals to help us grow.
We’re looking for a detail-oriented, organized Contracts Clerk who will ensure accurate, timely, and compliant processing of vacation ownership contracts, supporting both the sales and operations teams.
Why You’ll Love Working at Vacatia
If you’re ready to inspire travelers, drive meaningful results, and help redefine the future of vacation ownership, we’d love to hear from you. Your next chapter starts here at Vacatia.
Location: On site in Williamsburg, VA
Vacatia is transforming the vacation ownership and rental industry by blending hospitality, technology, and design to create smarter, more connected experiences. We’re building the next generation of travel lifestyle products — and we’re looking for driven, relationship-focused sales professionals to help us grow.
We’re looking for a detail-oriented, organized Contracts Clerk who will ensure accurate, timely, and compliant processing of vacation ownership contracts, supporting both the sales and operations teams.
Why You’ll Love Working at Vacatia
- Build the Future: Play a key role in supporting the smooth execution of vacation ownership agreements, ensuring a seamless experience for guests and owners.
- Impact That Matters: Directly contribute to operational efficiency, regulatory compliance, and customer satisfaction by managing contracts with precision.
- Innovation at Scale: Work closely with sales, operations, and legal teams using modern systems and tools to streamline contract processing and reporting.
- Autonomy and Ownership: Take ownership of your workflow, manage multiple contracts simultaneously, and maintain high standards of accuracy and timeliness.
- Culture of Growth: Join a collaborative, people-first environment that values learning, mentorship, and recognition for high-quality work.
- Uncapped earning potential
- Competitive Commission structure
- Weekly pay
- Paid training
- Paid Time Off
- Health, Dental, Vision Insurance
- 401(k) with company match
- Life & AD&D Insurance
- Wellness Program & EAP
- Employee discounts (Tickets at Work, Perks at Work)
- Education Assistance Program
- P rocess and review contracts for accuracy, completeness, and compliance with Vacatia’s policies and industry regulations.
- Collaborate with sales and operations teams to ensure timely execution and delivery of ownership agreements.
- Identify discrepancies or potential issues and proactively resolve them to maintain smooth workflows.
- Maintain organized records and track metrics related to contract processing and performance.
- Champion teamwork and cross-functional support, contributing to an efficient and reliable contract management process.
- 1 years of experience in administration, document management, or a related role, preferably in timeshare, hospitality, or real estate.
- Proven track record of accurate, timely contract processing and attention to detail.
- Strength in organization, communication, and problem-solving, with the ability to manage multiple priorities.
- Ability to work collaboratively across teams, follow procedures meticulously, and maintain confidentiality.
- Experience with CRM or contract management systems preferred.
If you’re ready to inspire travelers, drive meaningful results, and help redefine the future of vacation ownership, we’d love to hear from you. Your next chapter starts here at Vacatia.