What are the responsibilities and job description for the Administrative Assistant and Program Coordinator position at UWM Foundation?
Join Our Team as an Administrative Assistant & Program Coordinator
UWM Research Foundation (UWMRF) | Hybrid | Part-Time (20 Hours per Week)
Are you highly organized, creative, and energized by helping people and programs succeed? Do you enjoy coordinating events, managing details, and supporting meaningful work behind the scenes?
The UWM Research Foundation (UWMRF) is seeking a Part-Time Administrative Assistant & Program Coordinator to join our collaborative team. In this role, you will help support the administrative operations, communications, events, and innovation programs that advance research, entrepreneurship, and technology commercialization at the University of Wisconsin-Milwaukee (UWM).
This position offers the opportunity to work closely with university innovators, entrepreneurs, industry partners, and community stakeholders while contributing to programs that help transform ideas into real-world impact.
What You'll Do
Administrative Support
- Schedule appointments and meetings and prepare agendas
- Coordinate quarterly Board of Directors meetings and committee meetings
- Prepare and maintain board materials, attendance records, meeting notes, and correspondence
- Process expense reports, deposit checks, and coordinate credit card expense submissions
- Support general office operations and special administrative projects
Marketing & Communications
- Create promotional materials, event flyers, social media graphics, and invitations
- Assist with newsletters, website updates, and external communications
- Coordinate development and production of the UWMRF Annual Report
- Gather content, manage timelines, and support publication and distribution efforts
Events & Program Coordination
Coordinate logistics and communications for UWMRF programs and events, including:
Monthly
- ENGAGE Mentor Swarms
Annual Programs & Events
- First Look Forum
- Partner's Reception
- Catalyst Grant Program
- NSF Art Grant support
Responsibilities may include:
- Scheduling and project coordination
- Managing registrations and submissions
- Coordinating catering and venues
- Preparing materials, gifts, and awards
- Communicating with presenters, applicants, and attendees
- Tracking deadlines and ensuring successful event execution