Executive Assistant to President, UW Medicine Hospitals & Clinics

The Office of the President of UW Medicine Hospitals & Clinics and Senior Vice President for Medical Affairs has an outstanding opportunity for an Executive Assistant!

WORK SCHEDULE

• 100% FTE
• Day Shift
• Onsite office environment in Seattle, WA with occasional telework
• May require frequent onsite responsibilities to support executives and to perform job responsibilities
• Work week may exceed 40 hours per week or go into some weekends/evenings to meet business needs/deadlines or to support busy executives in their primary responsibilities

POSITION HIGHLIGHTS

• Primarily responsible for oversight and administrative management of the office of the President, UW Medicine Hospitals & Clinics and Senior Vice President for Medical Affairs, UW Medicine
• Act as the principal liaison to the President of UW Medicine Hospitals & Clinics in support of UW Medicine’s mission
• Demonstrate executive level administrative support skills
• Assume responsibility for a wide range of complex and confidential administrative and operational tasks
• Frequently communicate with a variety of internal and external constituencies
• Exercise good judgment, a professional demeanor, and take the appropriate initiative and discretion within the scope of the position
• Manage projects both large and small acting with the delegated authority of the President of UW Medicine Hospitals & Clinics to ensure completion of objectives in a timely fashion

PRIMARY JOB RESPONSIBILITIES

• Serve as the primary support and executive assistant to the President of UW Medicine Hospitals & Clinics - supporting their execution of UW Medicine clinical operations and strategy
• Oversee budget responsibility for the President of UW Medicine Hospitals & Clinics' office including liaising with the President's direct reports to present a comprehensive budget review and budget management processes
• Primarily responsible for the operational management and administrative oversight of the President of UW Medicine Hospitals & Clinics’ office and direct reports, including their administrative support
• Work closely with the Executive Assistant to the Executive Vice President and the Executive Assistant to the Chief of Staff of UW Medicine, the Executive Assistant to CEO Harborview Medical Center, the Executive Assistant to CEO UW Medical Center, and the Executive Assistant to Chief Information Officer to name a few
• Oversee daily office operations including complex scheduling, calendar management, preparing for meetings, and meeting coordination
• Lead and align work in coordination with the group of assistants who provide executive support to the President, UW Medicine Hospitals & Clinics’ direct reports
• Lead projects and initiatives on behalf of the President and Office of the President, UW Medicine Hospitals & Clinics

REQUIREMENTS

• Bachelor’s degree in Business Administration, Healthcare Administration, or any related field.
• Minimum of six (6) years of senior-level executive support experience and a minimum of two (2) years of supervisory experience.
• Working knowledge of administrative support services, human resources, financial oversight, as well as compliance regulatory issues.
• High level of tact, discretion, and diplomacy.
• Ability to handle senior level confidential information.
• Strong organizational and time-management skills with demonstrated ability to prioritize multiple projects and tasks. Skilled in planning, setting, and managing multiple priorities.
• Excellent verbal and written communication skills including demonstrated competency in preparation of correspondence, written reports, and minute taking.
• Excellent grammar and proofreading skills.
• Administrative experience in a higher education academic/medical setting.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Access, Visio).
• Demonstrated ability to work under pressure of frequent deadlines and changing priorities in a high-volume academic setting.
• An equivalent combination of education and experience may substitute for stated requirements.

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