What are the responsibilities and job description for the Payroll Specialist - Human Resources Payroll position at UW Candidate Experience?
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Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!
Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
- Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
- Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
- Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
- Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
- Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.
JOB TITLE:
Payroll Specialist
JOB PURPOSE:
Under general supervision, provide front-line support for employees and departments regarding payroll questions and concerns. Approve and process workflow transactions for hourly non-benefited employees. Manage the payroll email account and payroll phones. Assist with the biweekly and monthly payroll processing as needed.
This position has been deemed essential as addressed in the University of Wyoming’s Employee Handbook. Employees in essential positions may be required to work during emergency closures and winter closure based on the nature of their job duties and the reasons for the closure.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Act as front-line resource for employees with specific payroll questions regarding salary, deductions and taxes.
- Monitor and approve all hourly non-benefited HCM workflow transactions.
- Load corresponding costing information for hourly transactions.
- Manage the payroll email account and phones, responding to questions or redirecting as needed.
SUPPLEMENTAL FUNCTIONS:
- Assist departments and employees with timecard related issues.
- Run queries, update balances and load payouts for overtime as needed.
- Assist with the processing of all payrolls as directed.
- Work on special projects as needed.
COMPETENCIES:
- Integrity
- Work Prioritization & Management
- Collaboration
- Initiative
- Quality Orientation
- Analysis/Problem Identification
- Customer Service
MINIMUM QUALIFICATIONS:
Education: Associate’s degree or equivalent experience
Experience: 2 years work-related experience
Required licensure, certification, registration or other requirements: None
DESIRED QUALIFICATIONS:
- Previous Customer Service experience
- Ability to quickly transition between tasks
- Methodical in organizational skills and practices
- Ability to follow written and oral instruction implicitly
- Data entry with high level of accuracy
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
- Cover letter
- Resume or C.V.
- Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled. Complete applications received by 03/16/2026 will receive full consideration.
WORK LOCATION:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.
WORK AUTHORIZATION REQUIREMENTS:
The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/