What are the responsibilities and job description for the Office Associate - Housing position at UW Candidate Experience?
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Why Choose Us?
At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:
- Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
- Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
- Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
- Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
- Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.
At the University of Wyoming, we’re committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.
JOB TITLE:
Office Associate - Housing
JOB PURPOSE:
Perform advanced office and administrative/management support tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Confidentiality is an essential component of this position.
- Perform administrative tasks and projects. Analyze, process and maintain information as required.
- Assist supervisor by researching problems and providing resolution(s) as directed.
- Perform bookkeeping duties, organize data and oversee office functions as required.
- Prepare complex reports regarding housing occupancy, placement needs, and meal plan usage; perform associated analysis and interpretations.
- Perform front line department duties including telephone, email, and assistance of walk-in clientele.
- Clearly communicate department policies, processes, and procedures through email, phone, and in person conversations with students, family members, and campus partners.
- Assist Conference Coordinator as needed with visiting group preparations and requests during their stay
- Provide training regarding department and University procedures; may provide computer application(s)/procedures training.
- Manage calendar reservations for Washakie Center rooms.
- Perform special projects, as directed.
- May guide or supervise other office staff as required.
SUPPLEMENTAL FUNCTIONS:
- Assist with revision of forms and office procedures.
- Collaborate with staff both within and outside of the department to fulfill required duties
COMPETENCIES:
- Adaptability
- Analysis/Problem Identification
- Attention to detail
- Consistency
- Initiative
- Quality Orientation
- Work Prioritization & Management
MINIMUM QUALIFICATIONS:
Education: High School Diploma or GED
Experience: 2 years progressively responsible work-related experience
Required licensure, certification, registration or other requirements: None
DESIRED QUALIFICATIONS:
- Associate or Bachelor’s Degree
- Proficient with Microsoft Office, Excel, Outlook, and Teams
- One year’s experience in an office environment
- Exceptional interpersonal, verbal, and written communication skills
- Strong attention to detail and time management skills
REQUIRED APPLICATION MATERIALS:
Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:
- Cover letter
- Resume or C.V.
- Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
WORK LOCATION: On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.
HIRING STATEMENT/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.
ABOUT LARAMIE:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn move about Laramie, by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/
