What are the responsibilities and job description for the Administrative Assistant position at Utility Lines Construction Services, LLC?
Description
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Administrative Assistant II
As an Administrative Assistant, you are responsible for providing administrative support to both Managers and Supervisors.
Job Type: Full-Time , Non-Exempt
Pay: Competitive Hourly
Benefits:
- Medical, dental and vision coverage starting day one
- Retirement plan
- Company-provided life insurance
- Supplemental life insurance with spouse and child coverage options
- Choice of voluntary Aflac supplemental insurance programs
- Long-term disability
- Pre-paid legal plan
- Employee Assistance Program (EAP)
- Paid time off
- Paid holidays
- Various employee discount programs and resources
Essential Functions & Responsibilities:
- Contracts / Subcontracts / Change Order.
- Set up new contracts/subcontracts using accounting software.
- Processing Purchasing Cards.
- Answer calls when the calls are returned to the operator.
- Scheduling drug testing for new employees.
- Setting up new employees in accounting software.
- Print Certified Payrolls weekly for signature.
- New Hires / Arrange interviews for local supervisors.
- Issuing CDL paperwork for new drivers.
- Schedule CDL testing.
- Issuing Safety Equipment / Supplies / Reorder as required.
- Preconstruction paperwork.
- Scheduling company events.
- Additional duties as assigned.
Minimum Qualifications:
- Must be 18 years of age or older.
- Strong verbal and written communication skills.
- Strong attention to detail.
- Strong interpersonal and customer service skills.
- Ability to work well with all team members.
- Highly organized, flexible, and dependable.
- Ability to use general office equipment.
- Good Attendance is required.
Education & Experience
- High School Diploma or GED equivalent preferred.
- Minimum of two years’ experience in an office support role, with human resource experience preferable.
- Proficiency with Microsoft Office and Outlook.
Pre-Screen
- Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.
License & Certifications:
- Driver License Preferred but not required.
Travel Requirements:
Physical Requirements:
- RARE (less than 10%): walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, climbing, lifting over 10-50 lbs., depth perception, color vision, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.
- OCCASIONAL (up to 33%): standing, stooping, body twisting, gripping, reaching, range of motion, climbing stairs
- FREQUENT (up to 66%): sitting, sense of touch, manual dexterity, speaking clearly, reading, hearing-speech range
- CONTINUOUS (up to 100%): seeing
Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.
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Benefits
We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.
Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.
An Equal Opportunity Employer.
Please note:
- All job offers are subject to pre-employment drug screening and a background check.
- Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.