What are the responsibilities and job description for the Vendor Sourcing Specialist position at UtilitiesOne?
Utilities One was founded with great aspirations to reshape the industry as we know it. Our mission as a company is to make a real impact for the greater good of the communities.
Today, we are delivering a full range of infrastructure solutions for Telecommunications providers, Electric, Power, Water & Gas Utilities, Wireless Carriers, and the Technology Deployment sector.
As an Market Analyst you will own the sourcing pipeline for subcontractors/vendors supporting telecom/utility construction (OSP/fiber, wireless, power). You’ll identify, qualify, negotiate, and onboard vendors; align rate cards and capabilities to market demand; and maintain compliant, production-ready partners across regions.
Key Responsibilities
Sourcing & Market Coverage
- Build and manage the top-of-funnel: research, outbound, referrals, and regional associations; maintain a balanced pipeline by market (FL, MO, PNW, etc.).
- Map vendor capabilities (drills, rodding/proofing, placing, trench, restoration) to forecasted work.
Qualification & Due Diligence
- Screen for scope fit, safety record, production capacity, and geography; verify licensing (state/county), insurance thresholds, and prior performance
- Maintain SharePoint main list (company) and child lists (employees, licenses, COI, agreements) with status: Prospect → Qualified → Active → Suspended/Disqualified; apply tiering (Gold/Silver/Bronze/Disqualified)
Onboarding
- Negotiate market-aligned rate cards, payment terms (NET30/NET45/NET60; early-pay options), and mobilization
- Drive agreement flow (NDA → MSA/SOW → ACH/W-9 → COI), trigger Power Automate notifications (e.g., COI expiry), and route approvals to Legal/Finance
- Ensure rate codes align to job types and that vendors understand GPM entry requirements.
- Secure drill counts, crew mix, and mobilization schedules for each awarded market; coordinate handoff to Operations/PMs.
Data, Reporting & Compliance
- Keep Smartsheet/SharePoint trackers current; produce weekly vendor capacity matrix, coverage gaps, and onboarding SLA report.
- Maintain scorecards (quality, schedule, safety, responsiveness, cost variance) and recommend upgrades/downgrades in tiering.
- Experience: 3–5 years in vendor sourcing, procurement, or subcontractor management (telecom, OSP, or utilities preferred).
- Core Competencies: Strong negotiation, documentation, and follow-through abilities.
- Technical Proficiency: Skilled in SharePoint, Smartsheet, and Excel; bonus for familiarity with Power Automate, DocuSign, or GPM.
- Professional Traits: Clear communicator; organized, data-driven, and consistently reliable with deadlines.
If it sounds like a great opportunity, look below to see what’s in it for you:
- Collaborative Environment: Thrive in a team-oriented setting with supportive colleagues and a positive atmosphere.
- Innovative Work Culture: Join a team that encourages creativity, innovative thinking, and unique solutions.
- Continuous Learning: Engage with new concepts, ideas, and frameworks through diverse projects that challenge you to excel.