Accounting & Payroll Specialist

At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.

The Accounting & Payroll Specialist will be responsible for full-cycle payroll processing, IRS compliance reporting, and financial reporting for the company. Working closely with the US management team, you will ensure accurate and timely processing of payroll for both W-2 employees and 1099 contractors, maintain financial records, and support quarterly and annual tax filings. This is a full-time, in-office position based in Kent, WA.

Key Responsibilities

• Payroll Processing: Process full-cycle payroll for W-2 employees and 1099 independent contractors using QuickBooks. 
• IRS Reporting: Prepare and file quarterly (941) and annual (940, W-2, 1099) tax forms in compliance with IRS requirements. 
• Financial Reporting: Generate and maintain regular financial reports for company management, including P&L statements and expense summaries. 
• QuickBooks Management: Maintain and reconcile accounts, manage chart of accounts, and ensure data accuracy within QuickBooks. 
• Compliance & Documentation: Keep payroll records, employee files, and financial archives organized and up to date per federal and state requirements. 
• Coordination: Liaise with US management and HR on payroll matters, respond to employee payroll inquiries, and support year-end closing processes.

Skills, Knowledge and Expertise

• QuickBooks: proficient user (required).
• Bilingual Russian/English preferred; strong English communication skills required.
• Solid knowledge of payroll processing: W-2 employees and 1099 independent contractors.
• Understanding of quarterly and annual IRS reporting requirements.
• Proficient in MS Office (especially Excel); strong attention to detail and numerical accuracy.
• High level of confidentiality, integrity, and ability to meet strict deadlines.
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Equivalent work experience will be considered.
• Minimum 1–2 years of hands-on experience in accounting or payroll is preferred. Proven QuickBooks experience is required. Experience with W-2 and 1099 payroll, IRS reporting, and general financial reporting is a strong advantage.

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.