What are the responsibilities and job description for the Vendor & RFP Coordinator - Power Utilities position at Utilities One Group?
Department: Vendor Management
Location: United States - Voorhees, NJ
At Utilities One, we are driven by innovation, operational excellence, and a commitment to building the future of critical infrastructure. As a trusted turnkey solutions provider across telecom, power, water, renewable energy, and data center sectors, we deliver high-quality services that connect and empower communities. In addition to our core operations, we offer specialized consulting services that help our clients design, optimize, and execute complex infrastructure projects with confidence and precision. We believe our greatest strength is our people — a team of dedicated professionals who bring expertise, collaboration, and integrity to everything they do. Join us and become part of a growing organization where your contributions make a meaningful impact.
We are looking for a qualified Vendor & RFP Coordinator – Power Utilities.
The Vendor & RFP Coordinator will be responsible for managing vendor relationships and coordinating the full lifecycle of Request for Proposals (RFPs) within the Power Utilities division. This role plays a critical part in supporting business growth by identifying opportunities, preparing competitive proposals, and ensuring alignment between internal teams and external partners.
Key Responsibilities
RFP & Proposal Management
- Monitor and identify new RFP, RFQ, and bid opportunities within the power utilities sector
- Coordinate the end to end RFP process including review, qualification, and submission
- Prepare and compile proposals, ensuring compliance with all technical and commercial requirements
- Collaborate with engineering, operations, and finance teams to gather required inputs
- Maintain proposal templates, boilerplate content, and supporting documentation
- Track submission deadlines and ensure timely delivery of proposals
- Source, onboard, and maintain relationships with subcontractors, suppliers, and service providers
- Evaluate vendor capabilities, pricing, and performance
- Maintain a centralized vendor database with up to date qualifications, certifications, and agreements
- Coordinate vendor participation in bids and ensure alignment with project requirements
- Support contract negotiations and vendor agreements in coordination with leadership
- Conduct market research to identify new business opportunities and trends in the power utilities sector
- Support pricing strategies and competitive analysis for proposals
- Assist leadership with go or no go decisions for bidding opportunities
- Ensure all proposals and vendor activities comply with company policies and client requirements
- Maintain organized records of all RFPs, submissions, and vendor documentation
- Continuously improve internal processes for efficiency and scalability
- Bachelor’s degree in Business Administration, Engineering, Construction Management, or related field
- 2–5 years of experience in RFP coordination, procurement, or vendor management, preferably in utilities, energy, or construction
- Experience working with public sector bids and government contracts is a strong plus
- Strong organizational and project management skills with attention to detail
- Ability to manage multiple deadlines in a fast paced environment
- Proficiency in Microsoft Office, including Excel, Word, and PowerPoint; experience with ERP or CRM systems is a plus
- Excellent communication and cross functional collaboration skills
- Experience in power utilities, electrical infrastructure, or utility construction projects
- Familiarity with bidding platforms such as government procurement portals and utility sourcing systems
- Understanding of contract terms, scopes of work, and pricing structures
- Knowledge of transmission, distribution, substations, or other power related infrastructure projects is a plus
- Health Insurance plans; (health, dental, vision);
- Whole Life Insurance;
- 401k Plan;
- PTO/Paid Holidays;
- Great Work Environment;
- Career Advancement Opportunities.