What are the responsibilities and job description for the Adult Education Secretary position at Utica Community School District?
Hours: Monday-Thursday 9:00 a.m. - 6:00 p.m., Friday 8:00 a.m. - 5:00 p.m.
Qualifications:
- Ability to work independently; self-motivated and aligned with District performance expectations.
- Able to work in a fast-paced, stressful, and high expectation environment.
- Experience in a school setting is preferred.
- Ability to organize and prioritize clerical and daily work assignments.
- Possess polite, efficient, and effective telephone communication skills.
- Ability to maintain strict confidentiality.
- Enthusiastic and positive attitude.
- Ability to work calmly and effectively amongst numerous interruptions.
- Possess and demonstrate skills in human relations with staff, students, and parents.
- Experience in all Microsoft and Google applications.
- Demonstrated interpersonal skills.
- Other duties as assigned by immediate supervisor.
- Proficiency test(s) will be required.
Responsibilities:
To perform all duties and responsibilities which promote the goals and objectives of the Utica Community School District Adult Education programs.
- Support the daily operations of one or all the Adult Education programs including, Adult Basic Education, Adult Secondary Education, English as a Second Language and High School Completion.
- Maintain compliance with current district policies and State of Michigan program guidelines.
- Register and intake students for Adult Education programs.
- Enter students in PowerSchool and the Michigan Adult Education Reporting System.
- Track/enter daily, weekly attendance and report attendance issues to the Adult Education Supervisor on a weekly basis.
- Track and enter student hours into TopsPro/Michigan Adult Education Reporting System.
- Follow up on students as required by the State of Michigan.
- Perform general secretarial duties, including but in not limited to:
- Answer phones
- Maintaining the entrance, vet guests and permit entry to building
- Prepare correspondence as needed
- Create staff and student handbooks per department as needed
- Respond to a variety of program-specific inquiries from internal and external parties for the purpose of providing information.
- Provide telephone and in person support; communicate with students, teachers, and other community members.
- Other duties as assigned.
Applicants must apply online at https://uticak12.tedk12.com/hire/index.aspx. Please scan and upload applicable letters of introduction, resume, transcripts, credentials, letters of recommendation, and certificates to your online application. Any questions may be directed via phone at 586.797.1130.
NONDISCRIMINATION It is the policy of the Utica Community Schools that no person on the basis of race, color, religion, nation origin or ancestry, age, sex, marital status or handicap shall be discriminated against, excluded from participation in, denied the benefits of or otherwise be subjected to discrimination by this educational agency.