Project Specialist - School of Public Health (Austin)

We are hiring a Project Specialist (full-time) to join UTHealth Houston School of Public Health in Austin, TX. In this fast-paced role, you will will coordinate administrative responsibilities for TCHMB, other Dell Center projects and webinars, providing essential support to keep tasks, schedules, and administrative functions running efficiently. Ideal candidate The ideal candidate should have prior experience in high level administrative coordinator or similar role and would take initiative, be a positive team player, and work independently with minimal oversight.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!
  
  

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!
  
  

Position Summary:

Provides professional and administrative support in a wide variety of situations. Provides overall management of a special project to ensure its completion within budgetary, space, and time limits to enhance the overall operation of the TCHMB project and other Dell Center projects.

Position Key Accountabilities:

• Direct the completion of assigned projects and act as a liaison between departments requesting and providing services.
• Coordinate project planning with TCHMB staff under the direction of the TCHMB Executive Lead and Campus Administrator.
• Provide input for deliverables.
• Develop lists of required resources and complete orders in Coupa.
• Generate purchase orders in sequence to ensure necessary supplies are available according to schedule.
• Schedule work based on delivery dates, resource availability, and the need for contracted services.
• Maintain high standards of performance and ensure adherence to project schedules through consistent follow‑up.
• Support TCHMB staff and attendees during events, including on‑site registration, check‑in, and other logistical tasks.
• Assist with TCHMB Executive Committee meetings, including scheduling, sending invitations, completing Official Function paperwork, ordering food, preparing materials, and setting up and cleaning up meeting spaces.
• Support departmental HR activities related to training, professional development, and mentoring.
• Attend institutional and departmental administrative trainings.
• Support Dell Center webinars, including scheduling, speaker invitations, tracking analytics, managing CEUs, and overseeing webinar marketing.
• Coordinate required Consultant Agreement paperwork, including Exclusive Acquisition Justification and Independent Contractor forms.
• Coordinate travel for employees and non‑employees, including arranging travel and processing expense reimbursements.
• Perform other duties as assigned.
  
  

Certification/Skills:

• MS Office, AutoCAD, RS Means, Scheduling Software, ability to interpret construction drawings, general understanding of construction codes, if applicable to project.
• Experience with MS Office, Coupa, and FMS experience, preferred.
  
  

Minimum Education:

• Bachelor's Degree in business administration, public administration or a related field or experience in lieu of education required.
  
  

Minimum Experience:

• 3 years of professional work experience required.
  
  

Physical Requirements:

Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code

• 51.215 and Texas Government Code
• 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
• 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
• 791.4.
  
  

Residency Requirement:

Employees must permanently reside and work in the State of Texas.