Faculty Affairs Specialist - Graduate School of Biomedical Sciences

We are hiring immediately for a Faculty Affairs Specialist (Full-time) to join the team at The University of Texas MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences. In this position, you will will manage all aspects of faculty affairs including faculty membership review, website pages, tracking of educational activities, coordination of training workshops, faculty committees, and faculty recognition. Opportunities exist for new projects to improve faculty development and coordination with school programs. Excellent communication skills, proficiency in Microsoft Office Suite and online meeting platforms as well as previous experience in a related setting are highly preferred.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!
  
  

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!
  
  

Position Summary:

Provides administrative support to the school's faculty affairs functions under general supervision. Performs advanced and confidential administrative support duties requiring broad experience, skill, and knowledge of organization policies, procedures, and practices. Work regularly requires the use of initiative, discretion, and independent judgment.

Position Key Accountabilities:

• Provides a high level of coordination for programs and activities related to faculty recruitment, hiring, development, and retention.
• Assists with organizing faculty meetings, retreats, new faculty orientation, and other special events.
• Supports faculty committees by coordinating meetings, making room assignments, recording meeting minutes, and assisting with setting of required IT resources.
• May assist with implementing and managing faculty performance review processes as required by the University.
• May assist committees and faculty groups with creating print and web-based marketing material.
• May develop and maintain in-house faculty databases and generate detailed reports as requested while contributing to the ongoing enhancement of the systems.
• Assists with qualitative and quantitative data collection, analyses, and reporting. Generate reports or other responses to faculty data requests.
• Assists leadership by scheduling meetings, assisting with event planning and preparation, researching various topics and issues, and assisting with other projects as needed.
• May schedule and maintain calendars and travel itineraries and may process employee expense reimbursements and purchasing of office supplies and equipment.
• Performs other duties as assigned.
  
  

Certification/Skills:

• Proficiency in Microsoft Office Suite and online meeting platforms, highly preferred.
• Strong oral and written communication skills, strongly preferred.
• Detail-oriented and ability to solve problems, preferred.
  
  

Minimum Education:

• Bachelor's Degree required May substitute required education with equivalent years of experience beyond the minimum experience requirement.
  
  

Minimum Experience:

• 3 years of experience in the administration of a program, preferably in higher education or healthcare setting required
  
  

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code

• 51.215 and Texas Government Code
• 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
• 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
• 791.4.
  
  

Residency Requirement:

Employees must permanently reside and work in the State of Texas.