Admissions and Student Affairs Coordinator

UTHealth is seeking an Admissions and Student Affairs Coordinator. We are looking for someone with strong written and verbal communication skills, as well as organizational and project coordination skills. You should have experience in higher education, academic medicine, student affairs, admissions, or related areas within these educational environments. It will be helpful if you have Experience collecting, analyzing, and reporting data.

This role will maintain the confidentiality of student records and handle sensitive information with discretion and professionalism. You should have knowledge of student information systems, database management, and electronic document management systems. It would be advantageous if you have experience coordinating student programs, events, workshops, and orientations, as well as pipeline initiatives, and strong customer service skills. Any bilingual proficiency (English/Spanish) is preferred to support a diverse student population.

This position offers opportunities to develop skills in program coordination, event planning, data analysis, student engagement, communications, and process improvement. Individuals who are passionate about helping students succeed, value teamwork, and enjoy working in a fast-paced educational setting will find this role rewarding and professionally enriching. This role will be on-site, so you must live in the Houston area and be willing to come into the office.

What we do here changes the world. UTHealth Houston is Texas’s resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us, you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equate to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!
  
  

We take care of our employees! As a world-renowned institution, our employees’ well-being is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts, including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!
  
  

Position Summary:

Coordinates and administers student services programs for admissions and student affairs.

Position Key Accountabilities:

• Provides assistance with the coordination of student services programs for prospective students, applicants, and current students to ensure the achievement of the program’s goals and objectives.
• Conducts surveys and gathers and analyzes data to assist deans and directors in the preparation of program materials, internal reports, and documents for presentation at meetings and conferences.
• Organizes, coordinates, collects, and compiles student documentation and attestations housed in OASA student records.
• Provides support in recommending and implementing policies and procedures to improve student services programming, planning, scheduling, and training for applicants and pre-clinical and clinical students.
• Assists deans and directors with logistics and coordination of special pipeline programs, such as the Joint Admissions Medical Program.
• Prepares general correspondence to students, including various monthly email communications.
• Monitors various email listservs owned by the office and fields general and frequently asked questions.
• Assists in examination administration, as needed.
• Coordinates acquisition and dissemination of appropriate materials and resources provided by the Office of Admissions and Student Affairs to students per education level (e.g., personal protective equipment, badges, study aids, etc).
• Performs other duties as assigned.
  
  

Certification/Skills:

Working knowledge of Microsoft Office Suite.

Minimum Education:

Bachelor’s degree in related field or relevant experience in lieu of education.

Minimum Experience:

At least one (1) year of experience in an educational setting.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code

• 51.215 and Texas Government Code
• 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
• 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
• 791.4.
  
  

Residency Requirement:

Employees must permanently reside and work in the State of Texas. This role requires the employee to come into the office.