Geo Services Transportation Coordinator

UTEC, Acteon's Geo-services business line, harnesses data to optimize designs, save time and maximize your project's economic value by providing a holistic understanding of the marine environment. Our insights underpin customers' decision-making from design to asset life extension, ensuring every decision delivers.

We are looking to add a Geo Services Transportation Coordinator to the team in Houston. Reporting to the Procurement Manager, the Transportation Coordinator will review, optimize, and manage import and export cargo movements for UTEC Geo-services business units. This role will be tasked with ensuring efficient timely import and export shipping by acting as the main point of contact for project operations, workshop, and destination, ensuring adherence to HSE requirements where relevant.

Duties

• Ensuring that the vision, values and goals of Geo-services logistics are implemented in a consistent manner
• Efficient processing of all logistical activities: on time and to a high standard with assured adherence to local and international legislation
• Ensuring Trade Compliance laws are met consistently, and work closely with the Acteon legal and ICare team to discuss regulations relevant to supply chain
• Provide expertise in logistics management, customs handling and cost-effective shipping solutions to the business to assist with project planning
• Contribute to the continuous adaptation and development of the procedures and processes within the area of logistics
• Planning, tracking and monitoring shipments to ensure timely and efficient transportation of goods, and communicating information to relevant parties
• Handle all shipping documentation ensuring compliance with import/export regulations to reduce the risk of delays at borders.
• Ensure the documents are accurate and comply with international trade laws
• Ensure the documentation is retained and stored appropriately in anticipation of an audit and be prepared to answer Internal, State or Federal Tax audit queries based on the documents
• Assist with synchronization of documentation and data retention in line with global Geo Services standards
• Prepare and manage documentation such as bills of lading, invoices, transport manifests and customs paperwork
• Communicate with internal and external clients, shipping agents, and freight carriers
• Resolve any freight delivery issues such as delays or mishandlings
• Coordinate with warehouse staff to ensure proper storage and handling of goods
• Ensure compliance with shipping regulations and handle any customs-related issues
• Manage hazardous cargo requirements
• Ensure compliance to Acteon Trade Compliance standards and operate within the defined scope
• Provide excellent customer service by addressing internal and external client inquiries and concerns
• Develop strategies to improve service levels and operational efficiency in coordination with Business Line objectives

Required

• At least 3 years of professional experience in the field of international logistics as part of a supply chain function
• Ability to work independently and to use initiative to prioritize one's own activities
• Fluent written and spoken English
• Familiarity with logistics software and Microsoft systems
• Understanding of Import and Export laws, regulations, and tax implications
• Hazardous cargo training, desired
• Basic written and spoken Portuguese, desired
• Knowledge of Filemaker, desired
• Knowledge of Business Central, desired
• Ability to manage multiple tasks concurrently and prioritize effectively
• Ability to resolve issues quickly and efficiently
• Meticulous in handling documentation and tracking shipments
• Proficiency in logistics software and IT systems, mostly Microsoft Office Suite, Outlook, Word, Excel etc
• Ability to organize and maintain a digital data library
• Strong organizational, coordination, and communication skills